GC Minutes MAWPM

Minutes of MAWPM Group Conscience / Business Meetings

Second Sunday of the month @ 1:00 PM EST on the main line.

People who want to continue fellowship can use sub room #4

Each new month is added at the top. Question marks are placeholders for next meeting’s notes.
Suggestions for agenda should be sent To: agenda-mawpm@ma-phone.org or leave comments at bottom of this page (must be registered).



GC MAWPM Meeting: 10-14-2018 October Biz Meeting

Building the agenda

  • (Mark D.)(table this as Mark probably won’t be able to attend the mtg)(also, no one has stepped forward to chair or secretary to record the minutes) Mark D. makes motion that we [again] discuss organizing our collections of meetings into a district or join the existing district 13 (ma-online.org).
    • (Mark D.) Comments: we have discussed becoming more organized several times. However, to date, there has not been the support nor enough volunteers to successfully pursue said effort.
    • (Mark D.) Comments: I believe a small committee would be needed to explore issues and challenges, make recommendations, then execute a plan to make a motion to MAWS at the May MAWS conference.

GC MAWPM Meeting Minutes: 09-09-2018 September Biz Meeting

  • No Secretary to take Minutes so recorded live then transcribed by Mark D. (IA). The recording is linked at the bottom  of this post.
  • Meeting Chairperson: Davy O’
  • Participants : Davy O’; Mark D. ; Marianne M.; Beth (TX); Christopher (MAWS Outreach); Christine (ON, CA)

Review last month’s Minutes

  • Motion to accept by  Beth.
  • 2nd by … No 2nd

Old Business (motions brought forward in July Minutes)

Motion #3. The Group Conscience must approve new and renewing console operators.

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision. (Robert’s Rules of Order)

Motion #4. The Dashboard committee make a schedule, so that each meeting has a moderator assigned to cover it and to make that schedule public to the group as the chairperson schedule is.

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision

Motion #5. Console Operator only view the Dashboard if/when a disruption or disturbance occurs in the form of background noise, a muted chair, or an inappropriate action is made.

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision

Motion #6. A representative as chosen by the Dashboard committee report in to the Group Conscious monthly with any necessary actions, any newly recommended candidates, and any changes in service membership.

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision

Motion #7. The Secretary to have a minimum of 90 days sober and to commit to a six month service term

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision

Motion #8. Secretary to be responsible for the New Agenda as well as the minutes for the Group Conscious, thereby having access to the Agenda@ email and the website.

  • Motion by Beth
  • No second, thus the motion is not put before the group for debate (discussion) or decision

New Business

No new business.

Close mtg w/ Serenity Prayer

Recording of the mtg:

 


GC MAWPM Meeting: 08-12-2018 August Biz Meeting

Participants: Davy O’ (chair), Christine (secretary), Mark D, Beth, Marianne, Mike D, Duran, Yolanda, Leslie, Darlene, Clarice, Miriah

There was no chair or secretary for the meeting, both service positions are open so the meeting was proposed to be postponed. Davy O’ and Christine volunteered.

Read summary from last month

Old Business

  1. Beth: We need to elect a new Secretary and a Bureau Chief for A New Leaf. (I am cycling out as Secretary, and my role at A New Leaf is not as the MAWPM Bureau Chief.) I would like to add an announcement to be read at each meeting (in the script for these two service opportunities). I would also like to add an announcement regarding submissions for birthdays and stories to the newsletter – which will be part of the responsibility of the bureau chief – but so that the general membership understands the submission needs and guidelines.

    • Motion: (Beth) Need to elect secretary and bureau chief for A New Leaf and would like it added to the announcement page and the announcements in the script and amended to include the need for a MAWPM business meeting chair.
    • Motion 2nd Miriah- request the announcement be brief

Discussion:

    • What is the length of sobriety time requirement, and is this just free from marijuana? (Miriah)
    • Noted that many service positions for MAWPM need criteria defined, been discussed in previous business meetings. Standard has been six months. But criteria for ANL bureau chief is a world service position and would already be defined. (Christine)
    • Criteria is all in the service manual and already defined by world services. Would like to make a point that the announcement is just about the positions that are open (Beth). Suggested the term be for 6 months. Comments that she has been made to establish criteria for other service positions saying that she has been patient on that and thinks criteria for these positions should be a separate motion.
    • Do we qualify to have a bureau chief as we are not a district? The manual (p.157) states that this position is for districts, do we have the ability to elect someone? (Darlene)
    • Pointed out that agenda item #7 will address sobriety requirements for the position of secretary (Mike D).
    • Suggestion to amend the motion to leave out the bureau chief because we are not a district (Miriah)
    • Beth accepts this amendment and shares that as bureau chief she has been successful at listing the phone group in the district section. Recommended that we just not call it the position of bureau chief because of the association and the implications, instead ANL liason. But ok with amending the motion to leave it out and just adding business meeting chair and secretary to the announcements. But then makes a motion to amend the motion to “need to elect secretary, business meeting chair and ANL liaison” to be added to the script and announcements.
    • Motion amendment 2nd Mike D
    • Suggestions to remove the “ANL liason” as this is just to get around the actual role of bureau chief and wants to be honest (Darlene)
    • The district conversation has come up several times. There are issues with becoming a district and the next question will be why don’t we become a district. There are 7th tradition concerns, and our energy is going into the meetings, getting the meetings chaired is our commitment. District means getting bank accounts etc. (Mark D)
    • We are not ready to be a district yet, there’s nothing in place to collect 7th tradition and chairing is our main focus right now (Mike D)
    • We don’t want to get off track, but it is important we talk about this. (Chair, Davy O’)
    • Beth would like to clarify that we are not proposing to be a district, and “I am not trying to avoid the service manual, would like a channel of communication because I am in the position I am able to get birthdays in, encourage stories, as I have done for some of you one the line right now..” she wants our members to get their stories published. Would like the position created so that should someone have the desire and willingness to do it, they can. The position can stay open, just wants it created. Doesn’t feel her position is being accurately reflected in the discussion of the motion.
    • Point of order- call for a vote (Miriah)
    • Oppose: Darlene, Christine (mentions that voting just for MAWPM and not a rep for all phone groups as was earlier said that phone groups have been included in the ANL)
    • Clarification that this is just for a MAWPM new leaf liaison (Mark D)
    • Asked for clarification from Beth on what she said about “MA phone” was included in ANL, because that is identifying all four phone groups (Darlene)
    • Beth: MA phone is listed as “4 distinct groups” –she did this on her own on behalf of the newcomers. Listed fellows birthdays, “and I also recruited several people from our group to write stories”. The motion is that the role goes to ANL if we have a story, a bday, bringing information to ANL and asking to be published. A line of communication that has nothing to do with the other phone groups.
    • Clarified that as an individual we currently have the ability to submit our stories and birthdays, we can submit to ANL directly. By creating a role of liason or bureau chief, we are opening ourselves up because we are not a district. “If it acts and walks like a district…” (Darlene)
    • Chair brings us back to the motion. Opposes-Miriah, Darlene. Passed by majority. Mark or Beth will update announcements.
  • Beth: I make a motion for a moderator on the Dashboard console committee to have a minimum of 9 months of sobriety requirement and to serve a six month service term.
  • Motion 2nd by Mike D
  • Comment that sobriety requirement should be one year (Mark D)
  • Mike D agrees one year would be good.
  • Comments that this is two motions, one for the sobriety requirements and another for the length of service commitment. Will comment on both (Christine)
    • For the sobriety requirement, while the proposed length is ok, it isn’t just about time sober, this is a service position with a lot of responsibility. While it would be difficult to know or enforce, I would suggest that the fellow has worked the steps, or is working the steps and has a sponsor. It is more likely that they will act as a trusted servant if they have, and their commitment to personal recovery can indicate an ability to make a commitment to the group.
    • Another requirement to consider is consistent attendance to the meetings. Here at land meetings, you choose a home group and that is where you do service. We don’t ask fellows to commit to the phone as a home group and this service position shouldn’t be to someone who only shows up once a month. It’s great if you have a land meeting, but to be a member of MAWPM primarily.
    • Suggest that the requirement include that the fellow has already had another service position for MAWPM, like chairing a meeting. Already doing service, by showing up consistently, not missing meetings, or ensuring that you have a replacement, shows the group that you are responsible, can be trusted and counted on.
    • For the length of term for the service commitment, what is proposed (six months) is too short. Some positions of this responsibility in land meetings are a year, two years and some meetings this type of service position are up to five years. People come and go, and to cycle through this so quickly would create a constant need. As chair coordinator we have already seen this is an issue. A longer term would reflect the responsibility that comes with this level of commitment.
  • Comment that this position should have a high sober time requirement. There is no need for anyone to step down and that down the road we can elect fellows. The service term of “6 months alarms me”, “all over opposition” (Miriah)
  • Agree with Miriah and Christine’s comments (Clarice)
  • Beth: explained that this is an attempt for the beginning of an expectation of the moderators selection. Said that this did not go through GC and wants to lay the ground work for the group. There is a “cadre” of servants, it has been helpful, but is problematic and there needs to be transparency and group should have a say in the system. Requested that anyone should put forward rewrite, but any requirements are something – progress not perfection, and chose 9 months based on the understanding that the latest console member had 9 months sobriety at the time. Six months is to honor the spirit of rotation, as it isn’t one person’s group. Doing more service isn’t more of an investment in the group. Can serve consecutive terms. Trying to get it “on the record” and wants members not part of the “cadre” heard. Comments about another issue, re: Q&A mode
  • Suggested it be tabled until it can be better defined (Mark D)
  • Comment: “like what I am hearing”, rotation and other opportunities to be of service –hold to the 2nd of the original motion (Mike D)
  • Beth- ok with one year amendment, but no formal second
  • Votes in opposition to the motion as originally presented (requirements of 9 months sobriety and 6 month term): Mark D, Miriah, Christine, Darlene, Davy O’, Marianne, Mike D (retracted his original second to the motion and asked if he can oppose), Duran. Clarice motions to table it based on the retraction of the second to the motion.
  • Mark D suggests reviewing criteria and coming back to the group for another vote.
  • Davy O’ agrees with transparency and give the group another opportunity on this.
  • Beth asked “to show on the minutes which moderators are voting opposition” to the clean time and service term requirements as they were presented in the motion. “So people reading the minutes can know which moderators are opposing”.
  • Mark D clarified the term is console operator
  • Miriah, confirming that there was 8 oppositions in total.
  • Motion as presented not passed.

Discussion about meeting length and if there is time to address another agenda item. Meeting started at the time that we discussed who would chair and secretary. Miriah motions to close the meeting and not attempt another item, Mark D 2nd. No opposition

Close with serenity prayer.

 


GC MAWPM Meeting: 07-08-2018 July Biz Meeting

Participants

Chair:Mark D (in place of John-NC)
Secretary: Marianne, Beth
Davy O, Marianne, Sandra, Amy, Leah (OH), Leslie, Doris, Shane, John (NC), Darlene, Miriah, Scott, Christine

Summary from Last Month

  1. Motion to make Monday night a literature meeting tabled.
  2. Motion for a Spanish-language meeting tabled. We Do Recover already did so on Sunday mornings at 10 am EST.
  3. Motion to stick with Q&A as first line of defense against disruptions, skip caller if disruption occurs, Christine will prep current chairs with protocol. Motion passed by acclimation.
  4. No other votes called according to Roberts’ RulesAgenda – Old Business
  1. Beth: We need to elect a new Secretary and a Bureau Chief for A New Leaf. (I am cycling out as Secretary, and my role at A New Leaf is not as the MAWPM Bureau Chief.) I would like to add an announcement to be read at each meeting (in the script for these two service opportunities). I would also like to add an announcement regarding submissions for birthdays and stories to the newsletter – which will be part of the responsibility of the bureau chief – but so that the general membership understands the submission needs and guidelines.
  2. Beth: I make a motion for a moderator on the Dashboard console committee to have a minimum of 9 months of sobriety requirement and to serve a six month service term.
  3. Beth: I make a motion that the Dashboard committee select a candidate to be approved by MAWPM group conscious both for new members and renewing terms if so needed.
  4. Beth: I make a motion that the Dashboard committee make a schedule, so that each meeting has a moderator assigned to cover it and to make that schedule public to the group as the chairperson schedule is. This will allow the committee to decide how large or small it needs to be to cover the schedule. The purpose of this is to reveal that if a moderator is necessary to ensure meeting safety, that each meeting is equally worthy of that protection.
  5. Beth: I make a motion that the moderator only view the Dashboard console if/when a disruption or disturbance occurs in the form of background noise, a muted chair, or an inappropriate action is made. To clarify: The moderator could simply have the console up and running in the background without constant monitoring unless necessary. The moderator may not even have to be on the call, but the chair/attendees have the moderator contact info to text should a disruption occur.
  6. Beth: I make a motion that a representative as chosen by the Dashboard committee report in to the Group Conscious monthly with any necessary actions, any newly recommended candidates, and any changes in service membership. If there is no business to report, the trusted servant can simply state there is nothing to report.
  7. Beth: I make a motion for the Secretary to have a minimum of 90 days sober and to commit to a six month service term.
  8. Beth: I make a motion for the Secretary to be responsible for the New Agenda as well as the minutes for the Group Conscious, thereby having access to the Agenda@ email and the website. If the secretary voluntarily chooses to, they may delegate the posting to the website to the webmaster if he/she is willing.

Agenda – New Business

  1. None on Friday, Aug. 10.

Summary:

GC MAWPM Meeting: 2018-06-10 (June)

Participants

John – chair, Beth – secretary, Mark D., Marianne, Sandra, Sally from CA, Peter – Mass., Darlene, Kathryn, Davy-O, Christine, Laura

Summary from Last Month

  1. Christine (Chairperson Coordinator) created a list of backups and substitutes. Notes that it is outdated quickly. Suggests the group discuss procedures if a chair is not present.
  2. Monday Night Mtg Format, two motions:
    • (Mark D.) MOTION to add structured format for the 8pm mtgs
      • MOTION Withdrawn
      • ppl can do any ad hoc format
    • MOTION (Yolanda) John made Motion to make Monday night mtg a literature mtg. Yolanda is current chair
      • Need clarification as to what happened to this motion
  3. All other motions were tabled due to lack of attendance on Mother’s Day.

Agenda – Old Business

  1. (Doris) Discuss outreach to Spanish speaking community
      • Tabled until Doris is present
  2. (Darlene) Recommend moving three required paragraphs that currently follow the Preamble to our Meeting Norms section.
    • Davy-O agrees: it would be less confusing to the newcomer
    • John: would adding a title to those 3 paragraphs or moving it be easier?
    • Mark D.: Friendly amendment to eliminate the “we don’t say hi” part in meeting norms.
    • Marianne seconds the motion
    • Motion passes, no opposition
  3. (Beth) Add a link to the schedules to the sidebar and under the Home menu.
    • Mark announces that as webmaster, he can do this. It doesn’t need to be passed through Group Conscience, he says. No opposition.
  4. (Mark D.)  Motion to modify script such that newcomers are welcomed in the first half and encouraged to sit back and listen during the first half to get  a feel for the format and flow of the mtg, then during the 2nd half encourage newcomers to introduce themselves joining the queue.
      • Beth asks for a draft before a vote as has been asked for from several others over the last few months.
      • John agrees, do we kick it to next month?
      • Davy O. says he can whip up a draft for the amendment during the meeting [We run out of time, so it will be re-addressed at next month’s meeting.]
    • Beth: Before moving to New Business, I need to acknowledge that I had two motions in Old Business that have been removed.
    • Mark: There was some confusion when the new agenda was put up.
    • Beth: I offered to put up the new agenda, and you told me you were already doing it. I don’t think there was confusion.

Agenda – New Business

  1. (Darlene, Marianne) Add to Announcements:  Registration is now open and space is limited for the 2nd Annual MAWPM Face-to-Face Gathering. Please see the flyer for pricing and availability. Registration ends August 1st and space is limited. Contact Darlene or Marianne if you questions.
    • Darlene: I have a timely motion I want to make sure gets discussed.
    • Beth: Since Mark has stated that he just needs to agree for an update to the website to be made, I think it can just be done rather than becoming a motion. Is that right, Mark?
      • Mark: Yes, that’s fine.
      • (Darlene, Marianne) – Add to Announcements:  Registration is now open and space is limited for the 2nd Annual MAWPM Face-to-Face Gathering. Please see the flyer for pricing and availability. Registration ends August 1st and space is limited. Contact Darlene or Marianne if you questions.

Back to Old Business

  • (Beth)  MOTION – Add to the website wherever meeting schedules are posted a disclaimer that a Dashboard Console is being used to moniter the group for safety purposes and that names and numbers of participants are viewable.
  • (Beth) MOTION – Determine the scope and power of the apparent Dashboard Committee. Including a description of the duties, a record of the members, and a monthly report from the committee on any action taken, any new members, or any changes to committee policy.
  • DISCUSSION – discuss the requirements and responsibilities of the folks who operate the dashboard and require a monthly report with new business.
    • Beth: we need to determine sobriety requirements and term lengths for service members. We need to understand the resposibilities and expectations. Reported that I have been muted by an outside source and kicked off the call while dialed in with *67 to block my ID information.
    • John: doesn’t like the idea of people seeing callers’ name and phone information
    • Sandra: clarification about did Beth get kicked off for *67’d on MAWPM, getting the queue jumped by a console person, was John joking about the idea of getting tracked
    • Christine: Read a report compiled by the “Dashboard Committee”
      • All MA groups are autonomous, phone meetings have specific issues.
      • Original MAWPM
        • Free conference call console – comes with the account
        • Abilities: Mute or unmute lines individually, broadcast recordings, hanging up lines
        • On the dashboard: Do not make public any identities, change name to identified name or wireless
      • Choosing to use the console to maintain serenity and security; it’s a responsibility not a privilege
      • Chosen to be of service by internal members: Davy O., Cheryl, Jordan, Christine, Darlene, Mark D., Marianne
      • No power held by the console people
      • Facilitates the technical side of running a meeting, harassers
      • There is not someone assigned for each meeting
    • What are the sobriety requirements?
      • Darlene: Yes
      • Mark D. says 1 year that I trust
      • Mark D: At the time we had the outbursts, there wasn’t time. I knew who I trusted. Made a decision on the fly.
      • Sandra: has a question, but John tells her to wait
    • Beth: Length of terms?
      • No – needs to determined
    • Who determines who joins?
      • Mark D. did based on who he trusted
    • What about the times when someone is kicked off, muted, console skips queue?
      • All deny interfering with anyone else’s participation in a meeting
    • Schedule?
      • There is not a dashboard person assigned to each meeting
      • Console schedule needs to be published
    • Abilities: Override QA if needed – if host accidentally mutes
      • Sandra: If it should be more transparent – that person be made known at the meeting, announce the monitor, anyone is a fellow using a host code – abuses of power to jump the queue
      • Laura: Chairperson not give input while conducting the meeting?
      • Sandra: they are wanting something in return – they may want information in return – who are the free conference call people?
      • Davy O. – never knocked anyone off the line, look at free conference call, they get their money from the phone companies
      • Marianne – there was a way it was started and it may not continue that way, but now that it’s grown, we can spread out the responsibilities
    • Motion: The sobriety requirement to serve on the dashboard console is 1 year and the service term is 1 year, for the dashboard console to report to GC as needed, and list it as a service opportunity in our announcements.
      • Sandra: It needs to be clear what the new business is.
      • Christine suggests breaking the motion up into separate parts for those who agree with one part but not others.
    • Marianne: Would Christine’s statement get put on the website.
    • Sandra: Agrees, plus including it on the individual meeting.
    • Darlene: Include a Script change
    • Mark: acknowledges that these motions seemed like “too much work”
    • Beth: appreciates that the motive behind the dashboard committee was to protect the meeting from disruptive and harmful speech, and that it’s important to keep the perceptions of the newcomer in mind going forward.
    • John: Keep it simple.

Summary

  1. Motion for Spanish-speaking meeting tabled
  2. Motion passed to move three paragraphs from “Preamble” section to the “Meeting Norms” section because they are not actually part of the Preamble.
  3. Mark D. (webmaster) agrees to update website with link to schedules on sidebar and home menu
  4. Table to amend newcomer part of the script tabled pending a draft to be approved.
  5. Mark D. agrees to add Campout announcement to script.
  6. Motion to address the Dashboard Committee is tabled to next meeting pending drafting into separate motions.

GC MAWPM Meeting: 2018-05-13 (May)

Participants

John C (FL) chair; Mark D. ; Mike D (NC); Davey O’ ; Christine (ON); Marianne (IA);

Summary from Last Month

  1. MOTION PASSES to add script suggestion #11 (which had been a narrow vote on the email vote): Move the line: “Please remember that anonymity is the spiritual foundation of our program ever reminding us to place principles before personalities.” to right before the 7th tradition paragraph. Also adding: “What you hear here, stays here.” directly after “principles before personalities.”
  2. MOTION PASSES to delete the sentence, “Please do not comment on anyone else’s share, either positive or negative, or refer to anyone else during the meeting, so everyone feels equally welcome.”
  3. MOTION to TABLE until Doris is present: Discuss outreach to Spanish-speaking community.
  4. MOTION PASSES to limit number of topics for discussion meetings to one topic with FRIENDLY AMENDMENT for chair to come with one prepared topic and accepting one burning desire topic from the floor for a total of two is ok.
  5. MOTION FAILS to reduce share time down from 4 minutes to 3 minutes.

Reports

  • Chairperson Coordinator, Christine, created list of backups/substitute. The list is woefully out of date quickly. Posted the question, “As a group, how do we handle if no chair covers the meeting.”
  • October Gathering. Mike D & Anna doing research; Mark D. building a web post to contain flyer and details.

Old Business

  1. (Doris) Discuss outreach to Spanish speaking community
    • Tabled 
  2. [next would be items 6,7,8 from Beth who will not be at the mtg today so  these items are tabled]
  3. Monday Night Mtg Format, two motions:
    • (Mark D.) MOTION to add structured format for the 8pm mtgs
      • MOTION Withdrawn
      • ppl can do any ad hoc format
    • MOTION (Yolanda) John made Motion to make Monday night mtg a literature mtg. Yolanda is current chair
  4. (Amy) [called to request tabling her motion to next month] I propose that we create a Code of Conduct together. To determine guidelines about how we treat each other with respect and what makes the meeting safe.
  5. (Davy O’.) A motion to add, “And please remember, Rule #62 – Don’t take yourself to damned seriously!” after, “principles before personalities.”
    • tabled
  6. (Beth) Add a link to the schedules to the sidebar and under the Home menu.
    • tabled
  7. (Darlene) [tabled] Recommend moving three required paragraphs that currently follow the Preamble to our Meeting Norms section.

New Business

  1. (Mark D.)  Motion to modify script such that newcomers are welcomed in the first half and encouraged to sit back and listen during the first half to get  a feel for the format and flow of the mtg, then during the 2nd half encourage newcomers to introduce themselves joining the queue.
    • tabled
  2. ?

 


GC MAWPM Meeting: 2018-04-08 (April)

Participants

John C. (Chairperson), Beth F. (Secretary), Cheryl – ATL, Mark D., Marianne, Leah – OH, Darlene, Ken, Matt NC, Mike from Raleigh, Leah – NY, Leslie – AK, Christine – CAN, Davy-O, Leslie, Yom Tov, Amy

Summary from last meeting:

  • MOTION PASSES: Motion to add to script a reminder to Chairperson to make sure their device is unmuted while they are speaking.
  • MOTION FAILS: Motion to make script amendment to disclose that meeting is being monitored and your phone number appears on monitor’s panel unless your phone is set to Unknown Caller.
  • MOTION TABLED: Make speaker tapes available if possible (if possible on both ma-phone.org and mariuanna-anonymous)
  • Amy: Would anyone be interested in chairing the business meeting? John volunteers.
  • Beth: Secretary for 3 more months
  • Christine: Chairperson Coordinator
  • New Leaf Bureau Liaison: John

(Forgot to make motion, second, ask for opposition for summary to be accepted.)

Reports:

  1. Script Committee, Beth – The report will be linked here. John liked how the vote went and the number we had.
    • MOTION: To add #11, Mike seconds
      • #11: Move the line: “Please remember that anonymity is the spiritual foundation of our program ever reminding us to place principles before personalities.” to right before the 7th tradition paragraph. Also adding: “What you hear here, stays here.” directly after “principles before personalities.”
      • Leah – OH, Why move this phrase?
      • John, It adds to the script, so that’s not in the mission.
      • Marianne, It’s at the end of the sharing portion.
      • Beth, agreed on Marianne’s assessment of flow, and atmosphere of confidentiality for newcomers
      • Davy-O: What you hear here, stays here. It is impossible to do that.
      • John opposes, Likes it the way it is. Agrees with Davy-O about what you hear here, stays here. It is not enforceable.
      • Mark D., agrees with other two
      • Beth F., Allowing the anonymity/principles comment to move will allow newcomers to be exposed to the concept, if it is a suggestion and not enforceable, the whole program is a suggestion
      • Leah, It is not enforceable, but it is a reminder that gossip can be damaging.
      • Leslie, likes the line as a newcomer, made her more comfortable to share
      • Mike, newcomers – my first meeting – it seems more oldtimers are against it and more newcomers are for it
      • John: Anonymity is the crux, thinks that what you hear here weakens it
      • In favor: 14 for
      • Against: John C., Davy-O, Mark D.

 

  • MOTION passes

 

2. Fall Gathering, Darlene – Renewal Center of the South – Madison, NC – first weekend of October, two nights lodging, all meals and snacks, $115 quad, $150? Double – needs committee members – wants feedback about whether to keep it or give it back

  • Fine with email vote, 30 days not make or break
  • 2 hours (100 miles) from Raleigh
  • Headcount by Labor Day
  • Greensboro Airport?
  • No: No one answered
  • Discussion?
  • Leah, Announce at meetings as the script vote was
  • Darlene will post a flyer and open registration

Additional reports? None claimed.

Old Business

    1. (Mark D.) MOTION to delete the sentence, “Please do not comment on anyone else’s share, either positive or negative, or refer to anyone else during the meeting, so everyone feels equally welcome.”
      • Davy-O seconds
      • Mike, agrees with Mark
      • Beth, the entire program is suggestions and unenforceable, mindful of flattery, ego, and exclusivity, effects on observers and newcomers, read the MAWS script at this part of the preamble:
        • This is a non-cross talk meeting. Cross talk is defined as: directing questions or comments to any person whether positive or negative, giving advice, interrupting, having conversations on the side, being disruptive or disrespectful at any time during the meeting.
      • Leah, thinks there’s a lot of crosstalk, and that it is upsetting. People can talk about identifying without crosstalking, setting up safe space.
      • John wants to move to take a vote now.
      • Favors? 11 for (attendance at the moment was 15)
      • Opposes? Beth F., Leah-NY, Matt, Leah-OH
      • MOTION passes

 

 

    1. (Doris) Discuss outreach to Spanish speaking community
      • [missed this item last month]
      • Mark – MAWS forwarded a request for a Spanish speaking meeting
      • MOTION to table until Doris can be present

3. (Mark D.) MOTION to limit number of topics for discussion meetings to one topic.

  • Script doesn’t have a request for topics, land meetings have the chair come prepared with a topic
  • Marianne – that’s how she remembered it, newcomers can share where they are that – are there any other topics? – not sure where that came from
  • Mike agrees – too much time taken up with the topic suggestions
  • Davy-O seconds
  • Matt – thinks it’s been working, carrying the message by empowering membership to bring a topic to request experience, strength, and hope –
  • Cheryl – felt confused by the three topics after many years with one, wants one topic offered and anyone can speak from the heart
  • John – takes too much time to repeat 3-4
  • Leah – Amendment, one topic from the group or chairperson be prepared
    • Beth – seconding the amendment
    • Davy-O – if it is before the meeting, he’s for, if it’s after he’s against
    • Opposed? John C., Davy-O,
    • For? Mark D. – accepted fri
    • Leah amended the amendment and Mark rejected it
  • Darlene – wants chair to be prepared, okay with one extra topic, but
  • Matt – how’s it manageable? Keeping the queue clear. Don’t fix it if it ain’t broke. It’s already in the chairperson suggestions.
  • Leah – OH – She agrees that chairperson should be able to ask for topics from the floor – she would feel inhibited by one topic.
  • Mark – is ok with someone with a burning desire
  • Matt – overmanaging, people need to be able to ask for help
  • Cheryl – do we need a mandate on style
  • Leah – NY – motion to vote, Matt seconds
  • Oppose? Matt, Leah – OH, Amy, Beth
  • For? (13 in attendance) 9
  • MOTION passes with friendly amendment with one topic from floor ok along with chair prepared

4. (Mark D.) MOTION to reduce share time down from 4 minutes to 3 minutes.

      • One minute warning at 2 minutes
      • Matt: Why? It can take two minutes to get where you want it to be. The meeting after the meeting for extra shares.
      • John: It’s a growing meeting. Everyone has the option to share.
      • Darlene: Q&A did cause a decline, but believes there has been growth. Thinks 3 minutes is enough to address the topic
      • Mike: Attendance report? Doesn’t know if we are consistently run out of time.
      • Mark: It’s available, but it hasn’t been done.
      • Davy-O: Agrees that there are few shares for the time.
      • Matt: micro-managing
      • Beth: Enough people vs. Enough time – I like having more time to share, but want the newcomers’ perspectives.
      • John: Not as worried about newcomers because they can find any excuse to go out the door.
      • Leah: 19 days, 3 meetings a day, sometimes shares because no one shares, feels bad for the chairperson, at the beginning of the meeting, more shares at the end of the meeting.
      • John calls for vote, Matt seconds
      • Oppose? Matt, Beth, Leah – OH, Leah – NY, Mike
      • For? (12 in attending)
      • MOTION FAILS

 

 

Motion to adjourn, Matt, John seconds, Serenity Prayer

5. (Mark D.) MOTION to add structured format for the 8pm mtgs

6. (Beth) MOTION for the announcement to read as follows: Safety protocols are in place for all meetings of the MA World Phone Meetings group. The dashboard consoles are used by members in service to address disruptions if they occur. For this purpose, callers IDs and numbers are visible to facilitators.

  • I would also like to add to this agenda item that the website currently has a disclaimer that reads: Note: This website supports three separate MA groups each guided by its own Group Conscience. Note that the meetings are facilitated to ensure a smooth and safe meeting space. Your phone number may appear to trusted servants of MA that are guided by the traditions of the program. Anonymity will be respected. My motion seeks to replace the language of this announcement, which has not been approved by GC, and also to clarify whether the dashboard is in fact used at the other two groups in any active way.

7. (Beth) MOTION: To define the group of people with access to the dashboard console as a Safety Committee and what the role of said committee is. This motion seeks to limit the scope just so that the dashboard is only viewed/used as necessary such as for muting lines or addressing a disruption. To determine sobriety requirements for service, how many people should have access at one time (how many people on said committee), by what process they are nominated and accepted, to determine service length for the principle of rotation, to have the committee report monthly with new business or no business to report, to have the schedule of facilitators published for the group in similar style to the chairpeople on schedule.

  • What is the policy on handling *67 among committee members?

8. (Beth F.) Discuss the possibility of a form on the website to collect information on when members are willing to attend or chair additional 10 pm meetings. Preferably limiting the options to Sunday, Monday, Wednesday at this time since there are Tues, Thurs, and Sat 10 pm options on the other lines. Women in Recovery just added the Tuesday 10 pm on that line.

New Business

  1. (Mark D.) Discuss options for Monday 8pm now that the hybrid is done.
  2. (Yolanda) Motion to make Monday night mtg a literature mtg.
  3. (Amy) I propose that we create a Code of Conduct together. To determine guidelines about how we treat each other with respect and what makes the meeting safe.
  4. (Davy O’.) A motion to add, “And please remember, Rule #62 – Don’t take yourself to damned seriously!” after, “principles before personalities.”
  5. (Beth) Add a link to the schedules to the sidebar and under the Home menu.
  6. (Darlene) Recommend moving three required paragraphs that currently follow the Preamble to our Meeting Norms section.

Summary of today’s meeting (April)

  1. MOTION PASSES to add script suggestion #11 (which had been a narrow vote on the email vote): Move the line: “Please remember that anonymity is the spiritual foundation of our program ever reminding us to place principles before personalities.” to right before the 7th tradition paragraph. Also adding: “What you hear here, stays here.” directly after “principles before personalities.”
  2. MOTION PASSES to delete the sentence, “Please do not comment on anyone else’s share, either positive or negative, or refer to anyone else during the meeting, so everyone feels equally welcome.”
  3. MOTION to TABLE until Doris is present: Discuss outreach to Spanish-speaking community.
  4. MOTION PASSES to limit number of topics for discussion meetings to one topic with FRIENDLY AMENDMENT for chair to come with one prepared topic and accepting one burning desire topic from the floor for a total of two is ok.
  5. MOTION FAILS to reduce share time down from 4 minutes to 3 minutes.

GC MAWPM Meeting: 2018-03-11 (March)

Participants

Amy: GSR, Davy-O, Beth: Secretary, Mark D., Mike D., Sandra, Sally – NC, Miriah, Christine, Will, Morgan, Susan B – WA, Meg, Leslie, John – FL, Jody – WA, Marianne, Rachel – MA, Yolanda, Ryan – WA, Matt – NC, Natalie – NY, Cheryl – ATL, Doris, Mark F.

Summary of Last Meeting:

  • Motion passed to keep LGBTQ welcoming focus for Friday, 10 pm meeting
  • Motion passed to continue not reading the Concepts in advance of Group Conscience
  • Motion passed to extend the 90 minutes if needed
  • Marianne passed the suggestion for *5 to the Script Committee

Reports:

  1. Committee Report, Beth

Current committee members: Amy, Antonia, Beth, Mark

Attendee: Davy O.

Committee Meeting Summary:

  • Discussion of procedure
    • Suggestions are submitted by committee or group members
    • Committee votes on suggestions
      • Passed votes go on to GC for approval
      • Rejected votes go back to individual to bring to GC as a motion if they would like
    • GC votes on draft suggestions passed by the Committee
      • Passed votes are incorporated into live script after deadline for voting passes
      • Rejected votes are not – may be taken up by individuals as motions in future if they would like
    • GC independently passes a motion that comes to the committee to immediately update live script
  • Discussion of suggestions submitted by then-committee member Miriah in collaboration with Sally M.
    • Took votes on the suggestions one-by-one
  • We have a bullet list of those passed on the website
    • Please follow same procedure of emailing script@ma-phone.org or script-mawpm@ma-phone.org
    • You will be able to reference individual changes by number
    • Cast vote yay or nay plus any commentary welcome
    • All suggested changes from the Committee will be submitted in a numbered list like this in the future to avoid confusion
    • The tools of voting may be developed differently in the future
  • Send additional suggestions to the script email as you would like
    • We currently have a backlog of suggestions, so we are taking them in the order they have been received. (That’s a warning that it may take a few months before you see the changes in effect if they are passed.)
  • IF you don’t like any change that has been approved by the committee AND GC and put into effect, you always have the option to bring a motion to GC to remove it. Once GC votes on it, it is my personal opinion (Beth) that all members accept the GC decision as HP’s will for the sake of unity of the group no matter what that vote may be.

2. Fall Gathering – No one to report, no new action

3. Miriah – Ad Hoc Committee for Convention, 1) Gift Basket content, Davy-O earbuds, and chocolate basket 2) Workshop, 36 people came, from all three phone lines, a live hybrid meeting, positive feedback, Flyers with phone information, good speaker recruitment, good fellowship for phone attendees

Old Business

  1. (Marianne) Motion to end mtg with Moment of Silence, use *03 to end Q&A, then *5 to mute all lines, invite participants to individually unmute via *6, then prayer all together :we: version, then *01 back into Q&A to share phone numbers, ask questions, shares.

New Business

  1. (Matt) Motion to add to script a reminder to Chairperson to make sure their device is unmutted while they are speaking.
  2. (Matt) Motion to make script amendment to disclose that meeting is being monitored and your phone number appears on monitors panel unless your phone is set to Unkown Caller.
  3. (Matt) Make speaker tapes available if possible (if possible on both ma-phone.org and mariuanna-anonymous)
  4. (Anna): Withdraw Motion to look at desegnation of Fri 10pn mtg
  5. (Anna) Withdraw motion to read 12 Concepts for Service.
  6. (Davy O’) Motion to audio record biz Mtgs
  7. (Susan B.) [per phone call from Susan this item is resolved by new meeting on WIR line,] I would like to propose an additional Women in Recovery Meeting on Tuesday at 10 pm ET. I am available to chair on a weekly basis. Being at the Convention revealed a need and interest to have more meetings in this time slot especially for the women on the West Coast. I will also make this request to the Women in Recovery group. Thank you for your time and consideration. Susan B (WA).
    • Item above copied from the agenda form.
    • [Mark D.: I believe this mtg has been approved on the WIR line.]
  8. (Mark D.) Motion to change definition of crosstalk back to the original script circa 2016 by removing the sentence, “Please do not comment on anyone else’s share, either positive or negative, or refer to anyone else during the meeting, so everyone feels equally welcome”
  9. (Mark D.) Limit topic discussion meetings to one topic.
  10. (Mark D.) Motion to reduce share time down from 4 minutes to 3 minutes.
  11. (Mark D.) Discuss adding structured format for the 8pm mtgs
  12. (Beth)  Add to the website wherever meeting schedules are posted a disclaimer that a Dashboard Console is being used to moniter the group for safety purposes and that names and numbers of participants are viewable.
  13. (Beth) Determine the scope and power of the apparent Dashboard Committee. Including a description of the duties, a record of the members, and a monthly report from the committee on any action taken, any new members, or any changes to committee policy.
  14. (Mark D.) Motion to define service position Chairperson Coordinator where define includes setting a) required clean time, b) length of term, c) job description, d) other duties. Nominate Christine (Ontario).
  15. (Mark D.) Motion to define service position New Leaf Bureau Liaison where define includes setting a) required clean time, b) length of term, c) job description, d) other duties. John C. (NC/FL).
  16. (Mark D.) Motion to define service position Business Meeting Chairperson where define includes setting a) required clean time, b) length of term, c) job description, d) other duties. ? ? (?).
  17. (Mark D.) Motion to define service position Group Secretary where define includes setting a) required clean time, b) length of term, c) job description, d) other duties. ? ? (?).
  18. (Beth F.) Discuss the possibility of a form on the website to collect information on when members are willing to attend or chair additional 10 pm meetings. Preferably limiting the options to Sunday, Monday, Wednesday at this time since there are Tues, Thurs, and Sat 10 pm options on the other lines. Women in Recovery just added the Tuesday 10 pm on that line.
  19. ?

Summary

  • MOTION PASSES: Motion to add to script a reminder to Chairperson to make sure their device is unmuted while they are speaking.
  • Motion Fails: Motion to make script amendment to disclose that meeting is being monitored and your phone number appears on monitors panel unless your phone is set to Unknown Caller.
  • Motion Tabled: Make speaker tapes available if possible (if possible on both ma-phone.org and mariuanna-anonymous)

AMY: Would anyone be interested in chairing the business meeting? John volunteers.

Christine: Chairperson Coordinator

New Leaf Bureaua Liaison? John


GC MAWPM Meeting: 2018-02-12 (February)

Participants:

GSR: Christine

Secretary: Beth F.

Present: Mark D., Davy O., Sally-NC, Ryan, Morgan, Chantelle, Darlene, John C., Marianne, Mark F., Matt, Doris

Summary of Last Meeting

  • Motion passed to use Q&A from the beginning until the end
  • Motion passed to Set time suggestion of 1 hour & 20 minute commitment for chairpersons – 5 minutes before to 15 minutes after.
  • Motion passed to Change Chairperson Clean time requirement to 60 days
  • Motion passed to include: “Please be sure to greet each person and respond to each share in the same way, including tone. Keep the newcomer in mind and the potential vulnerability to perceived exclusivity or favoritism.” to Chairperson Tips

Agenda Items:

Reports:

Fall Gathering: No report

Convention panel: No report

Form to survey for new meeting time slots: No report

Script Committee, given by Beth F.:

  • The Live Script has been updated to reflect the revised version that was approved by the group with one dissent. Please feel free to review and bring any concerns to the committee at script-mawpm@ma-phone.org
  • The committee had a phone meeting to review the timeline and content for the revision, hopefully to be submitted in advance of the March Group Conscience (by March 4).
  • Later in the meeting, the following was added:
    • The committee decided that any changes that could be perceived to change the policy of the group would be brought to Group Conscience for approval before being incorporated into the draft.
    • The committee decided to review group feedback individually and vote as a committee on incorporating the suggestions, or not, into the new script draft.
    • Two members of the committee resigned; current members are: Beth, Amy, Antonia

Old Business

  • (Antonia) Discuss: reminder about anonymity
    • Motion to table until Antonia is present by Darlene, seconded by Mark
  • (Anna) Discuss Friday 10pm mtg focus.
    • Motion to table until Anna is present by Davy O.
    • Ryan objects
    • Mark clarifies that Anna wants to make it an open meeting without LGBTQ focus, agrees with tabling it.
    • Morgan objects, wants to discuss it; Darlene agrees
    • Mark D. clarifies that there won’t be a change if it is tabled
    • Beth clarifies that it is not a motion, but a point of discussion
    • Davy O. withdraws motion to table, so the discussion can move forward
    • Discussion: Davy O. thinks it is good to keep LGBTQ(IA) as the focus, Beth agrees that it needs to stay as it is and states the topic is recovery-related, Ryan (co-chair) agrees it needs to stay as it is especially for newcomers and fellowship
    • Christine invited opposing views: No one spoke up.
    • Sally makes MOTION to keep it as it is, Ryan seconds, passes by acclimation
  • (Anna) Discuss Business meeting begin with a reading of the 12 Concepts of Service.
    • Beth makes motion to table it until Anna is present
    • Davy O. requests someone to read them, Darlene volunteers
    • Darlene says she thinks if a reading were to be added, the traditions would be more appropriate, Mark D. agrees
    • Christine invites opposing or supporting views for the idea of reading the Concepts
    • Darlene makes a MOTION to NOT read the concepts, Sally seconds, passes by acclimation
  • (Beth F.) What is the history and process of becoming a call monitor? Who are the monitors and what are their duties? What do they have access to that regular members don’t, and why?
    • Mark D. responds: appreciates the inquiry, the monitors are a small group who organically out of the meeting’s foundation, someone had to be in charge of the space, from Mark D. and Davy O., Tulah, Mike D. and Chayton recruited – but Mark D. and Davy O. stayed in charge – when the meeting was interrupted by troll (a few months ago), they expanded to people they knew personally for the monitor codes, no criteria for adding additional people, safeguarding the queues is the motivation
    • Sally: who are the ones who have the codes?
    • Mark D.: Christine, Marianne, Darlene, Jordan, Mark D., Davy O., Cheryl (is not going to be kept?, password may change?) | Matt, John were asked but declined?
    • Mark D cont’d.: Can mute people, hang a line up, can identify people based on caller ID
    • Matt: he was offered to have access, why he declined – for him, it seems unnecessary, didn’t feel right
    • Davy O: if there is nobody that takes care of that – making sure it’s a safe space, getting rid of caller id, 2 positions that are taken? [needs clarification], useful to making sure no one else disrupts the meeting – 1 position would mute someone with a lot of background noise, it needs to be done, it’s not invasive, it’s not a privilege, not a responsibility, uses previous night’s personal background noise with Marianne muting as an example
    • Matt: only speaking for himself, if the fellowship feels it is necessary, then he’s ok with it, the background noise was only heard because he was on the panel, he didn’t say it was a privilege not a responsibility, and he’s not saying it’s invasive
    • Darlene: Before Q&A, it was important, and the host can deal with it, playing speaker tapes
    • Doris: I’ve been on meetings that the chairperson did not know they were muted, panel noted chair was muted
    • Beth F.: It needs to go before group conscience – both the system and the people – then, addressing other meetings safety protocols as potential solutions, including being muted when we come in already and unmute to be heard, why are speaker tapes restricted?
    • Marianne: Davy O. is working on speaker tapes as expanded resource. In the beginning, Mark D. & Davy O. did not want to be the only ones with power, the people who provided service (chair and time) were selected – to have access to panel, there needs to be criteria, the person who trolled had been a chairperson, so there needs to be stricter access
    • Darlene: 2 people made a decision; 3 added; as a small group, made a group decision, “group conscience” to add 2 people
    • Beth: notes that it is not the same as group conscience
    • Beth makes a motion to close discussion
  • MOTION to extend Biz Mtg to 90 minutes [if needed]
    • Mark D. makes the motion, Beth seconds, passes by acclimation

New Business

  • (Marianne) Motion to update end of meeting transition before recitation of The Serenity Prayer:############ Current ############
    If so inclined, please join us briefly for prayer and/or reflection. I will now take us out of Q&A mode, so we will all be unmuted.People may want to un-mute to participate in saying The Serenity Prayer or stay muted to silently recite the prayer of their choice.########### Proposed ######################If so inclined, please join us for prayer and/or reflection. I will now take us out of “Q&A” mode [Chairperson (by pressing *03)] and put the call into “mute” mode [Chairperson (by pressing *5)].People may now choose to un-mute themselves by pressing *6 to participate in saying The Serenity Prayer or stay muted to silently recite the prayer of their choice.
    ############################## ###############

    • Beth reads revised script as currently live:If so inclined, please join us briefly for prayer and reflection. I will now take us out of Q&A mode, so we will all be un-muted.You may want to stay un-muted to participate in saying The Serenity Prayer or mute yourself locally to reflect in your own way [optionally, pending approval: and reduce background noise].[Chair: you have the option for format used for reciting the prayer:Call-and-response or all-together
      “me” version or “we” version]
    • Beth adds description of committee process for feedback (by vote), acknowledging receipt of Marianne’s *5 suggestion to the script committee
    • Darlene wants to mute space with *5
    • Beth agrees, but is concerned about the dual use of *6
    • Darlene thinks an instruction in the script will be fine
    • Sally does not think it’s necessary, suggests it just be if necessary, doesn’t understand need for queue after the meeting
    • Marianne to avoid people talking over each other to give numbers and asking questions, thinks *5 and Q&A cuts down on background noise
    • Christine summarizes script addresses the issue but still there are concerns
    • Marianne withdraws motion, doesn’t know if she should bring as a GC motion or committee
    • Beth clarifies process decided within committee of when to bring policy issues directly to GC, suggests optional *5 as needed
    • Marianne agrees it to be possible option *5 as suggested in orange brackets
      • Suggestion kicked to script committee to discuss and decide
    • Matt: couldn’t the panel mute the individual
    • Darlene: yes, they can and she does
    • Marianne: it’s an additional resource for the chairperson
    • Closing with Serenity Prayer

Summary:

  • Motion passed to keep LGBTQ welcoming focus for Friday, 10 pm meeting
  • Motion passed to continue not reading the Concepts in advance of Group Conscience

GC MAWPM Meeting: 2018-01-14 (January)

SR of the Day: Christine

Secretary of the Day: Beth F.

Present: Davy O., Doris, Laura, Antonia, Sally N.C., Marianne, Rachel, Susan WA, Jordan in Austin, John in FL, Mark F. in Brooklyn, Darlene, Miriah, Katy in NY, Amber in CA, Mark D. IA, Matt

Summary:

  1. Motion by Beth, 2nd Mark D. and passed by acclamation: to Establish a small working group to manage the script by drafting proposals to be presented to the group conscience. Initial members include: Amy, Miriah, Beth, Antonia
  2. All other items were tabled with some items being referred to the script committee and listed in the Old Business section of this month’s (Jan) agenda.

MOTION to accept: Jordan, Matt seconded, passed by acclimation

Reports:

Fall Gathering, Darlene: October on the 1st or 3rd weekend, flier with cost and more info at next group conscience, in NC, limited space, sign up early

Mark D., New Mtg Collection Form: no action taken

Beth, Script Committee:

–          There is a draft version of the interim script pending approval on the website. The link can be found at the end of the Meeting Scripts menu.

–          Please download the file to review. Mark and I are working on a version to paste directly onto the page, but at this time, the file needs to be downloaded. Once you open the document, click on the red line to the left if you would like to see the tracked changes. I am also preparing a bullet list of changes.

–          Mark and I are in discussion about how to record the approval/decline/feedback of GC members. I have proposed a comment section that allows anonymous comments. There is a fear that trolls may disrupt the process. I am interested in getting the group’s feedback on this if possible without taking up too much time.

–          The committee had a phone meeting yesterday, where it was recognized that we probably should have had one earlier on in the process. Most of our work has been done by email. We are currently trying to streamline our procedure and discussing how to incorporate feedback from outside of the committee. We have more edits to make in hand for next month.

–          If you would like to join the committee, feel free to say so now, or contact one of the committee members at a later date. The current committee members are: Amy, Antonia, Beth, and Miriah.

–          MOTION, Beth, Antonia seconds: to have email for accept/decline and feedback with the deadline of Jan. 31

o   COMMENTS:

o   Davy O. – can we leave feedback on the site

o   Mark D. – concern about trolls and voting

o   Antonia – agrees multiple voting is a concern

o   Beth – suggests Antonia’s suggestion about an email to receive votes and feedback

o   Jordan – can we get this (script draft) out ahead of time, script committee can come back to GC with streamlined process

o   Sally – agrees to email

o   Mark D. – agrees the email could work, will the vote be all up or down

o   Rachel – asked if a group inventory was included/if it’s an annual script change

Convention, Miriah: Proposal for panel has been accepted. How to carry out proposal? Mark S. asked where to find the proposal, Miriah will provide proposal to Mark D. to post on the website, Who: Miriah, Davy O., Chai

–          MOTION by Miriah, passed by acclimation? Details: Call into MAWPM, 8:15 PM EST next two Wednesdays, Jan. 17 and 24, #9 for subconference 9

Old Business:

  1. (Mark D.) suggest modification to open & close mtg with Serenity Prayer in ‘normal mode’ then use Q&A mode for the entire mtg. People can join the queue or remove themselves from the queue by using “*6 and follow the prompts” to read “one of the Twelves,” offer topics, introduce as Newcomer, then sharing and after close of mtg for “Claiming of Seats,” offering announcements, and phone number exchange.
    • already addressed in practice per Christine
    • Mark D. – chairpeople should be allowed to do free form if they choose?
    • Mark D. makes a motion to use Q&A from the beginning until the end, Laura seconds, no comments/objections, passes
  2. (Antonia) required reading 12 steps & 12 traditions at (most) meetings
    • Antonia: MAWS script requires 12 steps/traditions, feels the meetings are fragmented by having different readings
    • Sally: understands the perspective, feels the 12 steps should be “required,” but not traditions
    • Darlene: Some traditions are included in part during the script, thinks it would be helpful to read them at GC
    • Mark D.: says it’s a time issue, concern that the other 12s would get ignored
    • Matt: no modification is needed
    • Rachel: a motion needs to be made at the business meeting
    • Laura: reading of the steps is essential, questions are essential for newcomers, it could be up to the host, but would like to hear the steps at each meeting
    • Mark F. makes a MOTION to move on, no objections
  3. (Mark D.) Discussion: Promote the use of sub-rooms during the mtg after the mtg.
    • Mark D. would like to see people who are having fellowship on non-recovery issues to go to a sub-rooms
    • Mark D. makes a MOTION to add a line to the script for a reminder to use the sub-rooms to the script committee, passes by acclimation
    • Note to add to script/announcements
  4. (Mark D.) Discussion: Set time suggestion of 1 hour & 20 minute commitment for chairpersons.
    • Mark D. makes a suggestion for the chairperson to allocation the time from 5 minutes before the mtg to 15 minutes after the mtg.
    • Beth asks if it would be added to the Chairperson Suggestions, Mark D. says yes
    • Matt modifies by stating it is a suggestion not requirement
    • Antonia concerned when newcomer is left behind by the chairperson, agrees it is a good suggestion, agrees with Matt that it is just a suggestion
    • Laura makes MOTION to extend by 15 minutes, Mark D. seconds, passes by acclimation
    • MOTION by Mark D. to add the time suggestion to the chairperson suggestions, Matt seconds, passes by acclimation
  5. (Antonia) Discuss: reminder about anonymity
    • Matt makes MOTION to table to next meeting, Darlene seconds (Antonia no longer present)
  6. (Anna) Discuss Friday 10pm mtg focus.
    • MOTION to table by Matt, seconded by Sally (Anna not present)

New Business:

  1. (Anna) In honor of the New Year I request that January business meeting begin with a reading of the 12 Concepts of Service.
    • Matt makes MOTION to table, Laura seconds, passes by acclimation (Anna not present)
  2. (Beth F.) What is the history and process of becoming a call monitor? Who are the monitors and what are their duties? What do they have access to that regular members don’t, and why?
    • Beth makes MOTION to table it to next meeting due to time, Susan WA seconds, passed by apparent acclimation
  3. (Beth F.) Add to Chairperson Tips for MAWPM:

“Please be sure to greet each person and respond to each share in the same way, including tone. Keep the newcomer in mind and the potential vulnerability to perceived exclusivity or favoritism.”

    • Beth makes MOTION, Jordan seconds, passed by apparent acclimation
    • Matt clarifies that this would be added to chairperson suggestions, feels we do a fine job now
    • Laura feels unsafe to share due to crosstalk between members and chairpeople, wants to add no crosstalk to script, wants to join the script committee
    • Rachel agrees that boundaries could be better exercised within the meeting
    • Jordan thinks it can be done easily enough with focus by the chair
  1. (Matt) Change Chairperson Clean time requirement to 60 days as well as change Host Code availability to 60 Days Clean time.
    • Matt: it is now 45 days weed-free, 75 weed-free to receive code. Makes MOTION to do the mid-point for both.
    • Jordan seconds, passes by acclimation
    • Note to need a change to announcements/script
  2. (Marianne) MOTION to hold Business Meetings to twice per month with day & time TBD.
    • Laura: seconds, proposes for two weeks from today
    • Matt doesn’t agree
    • Mark D. doesn’t like it, but it may be necessary
    • Beth: is it possible to make this meeting longer?
    • Matt: says yes, that could be done
    • Jordan: would be fine with letting the meeting go until the agenda was addressed or tabled instead of a hard time
    • Sally agrees with a longer meeting
  1. (Mark) Motion to extend 90 minutes – to be submitted next Group Conscience as New Business
    • Davy O. point of order that the motion is on the floor for twice a month
    • Marianne withdraws her MOTION
  • Beth thinks Jordan’s suggestion to extend as needed for agenda is better
  • Sally, Darlene: needs hard and fast limit
  • It is tabled until next month

Agenda prior to Mtg

Summary of Business Meeting on December 2018

  1. Motion by Beth, 2nd Mark D. and passed by acclamation: to Establish a small working group to manage the script by drafting proposals to be presented to the group conscience. Initial members include: Amy, Miriah, Beth, Antonia
  2. All other items were tabled with some items being referred to the script committee and listed in the Old Business section of this month’s (Jan) agenda.

Reports to be Given

Old Business

  1. (Mark) suggest modification to open & close mtg with Serenity Prayer in ‘normal mode’ then use Q&A mode for the entire mtg. People can join the queue or remove themselves from the queue by using “*6 and follow the prompts” to read “one of the Twelves,” offer topics, introduce as Newcomer, then sharing and after close of mtg for “Claiming of Seats,” offering announcements, and phone number exchange.
    • tabled from December
  2. (Antonia) required reading 12 steps & 12 traditions at (most) meetings
    • tabled from December
  3. (Mark) Discussion: Promote the use of sub-rooms during the mtg after the mtg.
    • tabled from December
  4. (Mark) Discussion: Set time suggestion of 1 hour & 20 minute commitment for chairpersons.
    • My suggestion is for the chairperson to allocation the time from 5 minutes before the mtg to 15 minutes after the mtg.
    • tabled from December
  5. (Antonia) Discuss: reminder about anonymity
    • tabled from December
  6. (Anne) Discuss Friday 10pm mtg focus.
    • tabled from December

New Business

  1. (Anna) In honor of the New Year I request that January business meeting begin with a reading of the 12 Concepts of Service.
    • ?
  2. (Beth F.) What is the history and process of becoming a call monitor? Who are the monitors and what are their duties? What do they have access to that regular members don’t, and why?
    • ?
  3. (Beth F.) Add to Chairperson Tips for MAWPM:
    “Please be sure to greet each person and respond to each share in the same way, including tone. Keep the newcomer in mind and the potential vulnerability to perceived exclusivity or favoritism.”
    • ?
  4. (Matt) Change Chairperson Clean time requirement to 60 days as well as change Host Code availability to 60 Days Clean time.
    • ?
  5. (Marianne) Motion to hold Business Meetings to  twice per month with day & time TBD.

 

 

 


GC MAWPM Meeting: 2017-12-10 (December)

Participants at this GC Mtg

Amy (NC); Ingrid (NE); Darlene (MD); Lenorah (CA); Sally (NC); Mike D (NC) ; Laura (CHI); Christine (Ontario); Marianne (NJ); Antonia (CA); Anna (NC); Miriah (OR); Beth (TX); Davy O (NC); Mark D (IA); Natalie (NY); Matt (NC);

Summary of Business Meeting on November 2017

  1. motion passed to use Q&A mode for sharing portion of all mtgs.
  2. Several items in New business were tabled

Summary of Nov accepted and passed by acclamation

Reports

  1. Anna & Rob: Annual Event update?
    • The facility looks good, but limited participation so stalled
    • If people want a fall event they need to step up
    • Table discussion now, will be a formal motion
  2. Mark D. : Progress on New Mtg form?
    • progress using Google form
    • testing we begin a few days

Old Business

  1. (Mark) Motion to modify the script to “Welcome newcomers, we hope that when you’re ready that you join the queue with *6 to introduce yourself and optionally share.
    • tabled and referred to script working group with approved to not open line for introductions until seat claim time.

New Business

  1. (Beth, Mark) Motion: Create a small working group (3-5 people) to manage the Script, make edits as seen fit in real time and report a summary of changes to the GC at the monthly business mtg.
    • Discussion was given by several members
      • added: During each month changes are created, then implemented each month
      • emergency changes can be made, but an ad hoc mtg of the whole GC must be called within X period of time
      • Motion: Establish a small working group open to manage the script by drafting proposals to be presented to the group conscience.
      • Passed by acclimation
      • Initial members: Amy, Miriah, Beth, Antonia
  2. (Mark) suggest modification to open & close mtg with Serenity Prayer in ‘normal mode’ then use Q&A mode for the entire mtg. People can join the queue or remove themselves from the queue by using “*6 and follow the prompts” to read “one of the Twelves,” offer topics, introduce as Newcomer, then sharing and after close of mtg for “Claiming of Seats,” offering announcements, and phone number exchange.
    • tabled
  3. (Antonia) required reading 12 steps & 12 traditions
    • tabled
  4. (Mark) Discussion: Promote the use of sub-rooms during the mtg after the mtg.
    • tabled
  5. (Mark) Discussion: Set time suggestion or 1 hour & 20 minute commitment for chairpersons.
    • My suggestion is for the chairperson to allocation the time from 5 minutes before the mtg to 15 minutes after the mtg.
    • tabled
  6. (Antonia) Discuss: reminder about anonymity
    • tabled
  7. (Anne) Discuss Friday 10pm mtg focus.
    • tabled
  8. (Mark) Motion to create a criteria for a convention scholarship.
    • rejected
    • Mark will modify script to mention scholarship
  • end of minutes

 

 

 

end of mtg


GC MAWPM Meeting: 2017-11-12 (November)

The Group Conscience for this Business Mtg includes these participants:

Amy (NC) [chair]; Mark D. (IA) [scribe]; Marianne (NJ); Davy O. (NC); Matt (NC); Darlene (MD); John C. (NC); Christine (Ottawa, Canada); Laura (IL); Doris (FL) ; Clair (?); Jess (Morocco); Miriah (OR);

Summary of Business Meeting on October 2017

  1.  [ed. The Summary was read aloud by Mark D.]

Reports

  1. Anna & Rob: Annual Event update.
    • Neither Anna nor Rob was available to provide details
    • Mark D. recalled from conversation with Anna that:
      • the location is nice but only accommodates 20 guests
      • there is a motel nearby, but may not be up to current standards
      • there is camping nearby, but no details

Old Business

  1. (Mark D. (IA)) Update that the form for gathering information about starting new meetings is still in development.
    • Mark D. will work on a form for gathering information about “if” and “when” and “what type” of new meetings we might be willing to commit to.

New Business

  1. (several ppl submitted same agenda items: Matt, Mark, Davy O’, Marianne) Motion that Q&A mode be used throughout the mtg and the script be reworked with technical direction to create a safe and smooth mtg.
    • PASSED: The script will be updated to reflect that:
      • The “sharing” portion of the meeting will use Q&A mode
      • To the extent possible or comfortable Q&A will also be used for the beginning and end of the meetings.
      • Mark D. will update the script and with feedback from the fellowship.
  2. (Mark) Motion to deemphasize collecting names of ppl sharing & claiming seats.
    • TABLED out of time
  3. (Mark) Motion to modify the script to “Welcome newcomers, we hope that when you’re ready that you join the queue with *6 to introduce yourself and optionally share.
    • TABLED out of time
  4. (Mark) Discussion: Promote the use of sub-rooms during the mtg after the mtg.
    • TABLED out of time

Motion to adjourn at: ?

 


GC MAWPM Meeting: 2017-10-08 (October)

Participants at this GC Mtg

Chair: Amy

Secretary: Anna

Attendees: Davy O, Lea, Mark D, Marianne, Laura, Beth, Mariah, Sally, Leslie, Doris, Sally

Proposal made asking if anyone disagreed or agreed to accept summary of last month’s business meeting

MOTION was accepted and September business meeting minutes accepted by acclimation

Summary of Business Meeting on September 2017

  1. The Annual Event sub-committee received vote to move forward
  2. Listing of Backup chairperson can be displayed on the Chairperson Page if known, but ultimate responsibility lies with the current chairperson to use their list of ten substitutes.
  3. Motion to reduce share time failed noting that the chairperson has discretion to set the share time.
  4. Management of chairpersons for the MAWPM 10pm Friday mtg would be done by the chairperson coordinator.

Old Business

  1. (Mark D. (IA)) Motion to discuss and explore the pros/cons of starting additional new meetings on the MAWPM line.
    • Adding new MAWPM meetings:
      • 5pm and 10 pm proposed, with commitment from 7 to chair
      • Mark stated we’re not tied to times. Option: begin by collecting info, could take couple months to find sweet spot.
      • Beth- wondered if West Coast members see need for additional time for PCT meetings
      • Mariah- proposed times would satisfy evening need for PCT
      • Davy-O noted the challenge of finding support for PCT. He volunteered to commit to one mtg per week
      • Anna committed to chairing one 10:00 pm meeting per week
      • Mark noted 10:00pm currently scheduled on WDR line. Consider: requesting control of WDR time slot, conduct concurrent meetings with MAWPM, or move WDR to 11:00.Include Like to see more meetings-click here, then link to name and feedback. slot for new MAWPM meeting
      • Mark suggested putting a form on website to collect people’s name and wished for times to gather interest over next few mtgs.times. Include ‘like to see more meetings-click here’ link to gather names, recommended meeting times and feedback.

      MOTION made by Mark to put form on web to gather info about interest in new meeting. Motion PASSED by acclimation.

      . Specific info on starting new meetings found here.

New Business

  1. (Anna in NC) The format of our daily 7:00 AM phone meeting-Just For Today topic discussion- receives a lot of favorable feedback and is successful in keeping the focus of these meetings on step-work application. I’d like to suggest we consider offering more Just For Today meetings by either substituting some of our existing Open Topic meetings with this format and/or implementing this format to any new meetings that may be created in the future. A source to consider would be AA’s Daily Reflections.

    • Mariah supports the idea but for a later meeting time- not back to back with 7am MAWPM
    • Marianne also supports the idea and suggested the new 10pm or existing 8pm meeting times
    • Beth also recommends using Daily Reflections for later meeting(s)
    • Mark: proposed 8pm, 7am PCT, new 10 pm East Coast and random noon meetings as other possibilities
    • DavyO reminded that MAWPM also serving Europe and Asia- be mindful when choosing times, if possible

    MOTION was made to change format of one or more daily meetings to include Daily Reflections reading in additional meetings

    • Mark recommended group think about what time this format would work best over the next month
    • Marianne recommended that an item be placed in the script asking for feedback on new mtg format from attendee- no opposition
    • Mark will add sentence to script and work on survey.
    • As grandchild of AA, NA Mark encouraged all chairs to incorporate Daily Reflections readings to current meetings

    MOTION was TABLED to review attendees feedback on webpage

Mariah inquired about MAWPM workshop participation for the MA convention in Seattle

    • She agreed to submit the application (November deadline) and to complete a draft of suggested workshop topics by Mark, who will place on webpage
    • Marianne questioned if the workshop proposal should be be added to the script. It was suggested that script refer attendees to webpage for further info and feedback
    • Mariah also suggested that MAWPM host a hybrid meeting from the convention
    1. Amy proposed that election of business leaders for next three months be added to November business meeting agenda
    2. Davy-O asked for feedback about replaying Speaker Meetings for Europe, later Saturday nights. Davy will reach out/coordinate with overseas members

 


GC MAWPM Meeting: 2017-09-10 (September)

Participants at this GC Mtg

Mark D. (IA); Matt; Marianne; Leah; Davy O; Darlene; John C (NC); Yolanda; Jesse; Sally (NC); Christin; Miriah; Antonia; Anna (NC); Barb;

Summary of GC August 2017

  • Decided Item 3 for Darlene & Rob to create a sub-committee focused on the annual event
  • Decided Item 4 to not pursue creating a District at this time
  • Decided Item 5 to not create a phone list for newcomers at this time
  • Decided Item 6 to reduce the Announcements reading: Mark D. working on it with input from others
  • Decided Item 7 to move this GC mtg to noon on 2nd Sunday
  • Decided Item 9 & 10 to only read a summary of last month’s GC mtg
  • Mention Item 8 that you can avoid this GC and have fellowship by using sub room by pressing #2

Agenda

Old Business

  1. (Darlene/Rob) Annual Event ReportDarlene posed the question if the group was interested in having another group meeting. A motion was made to form a sub-committee and was passed by acclimation. Darlene and Rob will coordinate formulation of sub-committee.
  2. Item 6 to reduce the Announcements reading was tabled. Mark to make edits to current script regarding time of Business Mtg

New Business

  1. (Davie O.) Can we have a sub committee for exploring SNL Speakers?
    • Motion (Antonia) to create subcommittee to support scouting/“speaker seekers” for SNL. Matt opposed: concerned about adding too much bureaucracy. Second: (Anna). Motion passed by acclimation
    • (Davy O) volunteered to serve as the first chair/will coordinate formulation of sub-committee. To recommend potential speakers contact either (Marianne or Davy O)
  2. (Mark D.) From Outreach Trustee (Drift), “It sounds like the campout was a big success!! Congrats to all who organized the event! I wanted to follow up encouraging you, or others to consider writing up an article for A New Leaf. I think it would be great for the worldwide fellowship to hear about the unity and strength of the MAWPM group!”So who would like to write an article for ANL newsletter??
    • No one responded.
  3.  (Marianne (NJ)) Motion to add a word or two to the script to let the fellowship know that service positions exist in the form of Back-up Chairperson.
    • Explanation: The back-up chair responsibility would be a commitment to attend that meeting on a (not absolute but) regular basis, and be the first possible replacement chair that is called when needed. We currently have 21 positions of this nature to provide more service opportunities.
    • Motion was tabled.
  4. (Mark D. (IA)) Motion to discuss and explore the pros/cons of starting additional new meetings on the MAWPM line.
  5. (Mark D. (IA)) Motion to reduce default share time to 3 minutes, down from 4 minutes.
    • Marianne recommended reducing from 4 to 3 minutes, Matt advocated for leaving share time at 4 minutes, Sally concurred- believing that once script is shortened it will provide more time for sharing, Darlene also concurred but with the exception that the chair maintain discretion to gauge the number of participants and reduce share time if high volume.
    • Motion was tabled
  6. (Mark D. (IA)) Discuss & Decide number of topics limit for topic discussion mtgs.
    • No motion was made, item tabled indefinitely ‘leave as is’.
  7. (Bernard) brought up need for assistance in chairing the MAWPM 10pm Friday meeting. There was discussion (Mark D. (IA)) about the history of this meeting and the potential confusion posed by the meeting time and by being offered only three days per week. (Matt) stated the need for consistent organization of chairing assignments. (Matt) and (Bernard) agreed that (Matt) would begin assigning chair(s) and that (Bernard) would serve as back-up.

Minutes by Anna & web updated by Mark D.

 


GC MAWPM Meeting: 2017-08-13 (August)

Participants at this GC Mtg

Darlene, Marianne, Anna, Diana, Kara, Mindy, Avie, Christine, Leah, Bailey, Davy’O, Matt, Mark, Jordan, Antonia, Rob & Amy

Agenda

  1. Read & Accept Last Month’s Minutes
    • Minutes from last month were read by Amy (NC). Mark made motion to approve minutes,. Darlene (MD) seconded. Passed by acclimation.
  2. Read & Accept Last Month’s Chairperson Report
    • Chairperson’s report. Matt (NC) had nothing to report. Motion to eliminate this report as this position (chairperson coordinator) has changed focus. (I wrote down second but not who said it) Passed by acclimation.
  3. (Rob/Darlene) Discuss creating an annual event.
    • A MAWPM annual event. Darlene (MD) and Rob (NC) presented lots of good information about a possible event 4/20/18 in NC. Amy (NC) suggested that it was not necessary to get a GC for this as it doesn’t effect the group as a whole. Kara (TX) moved that a subcommittee be established to move forward with this event. Darlene (MD) 2nd. Motion passed.
  4. Creating a district for our phone meetings.
    • Mark D (IA) reported from his research that there was a lot of work involved and very little benefit to the phone groups for becoming a district at this time. Mark made motion not to move forward. Matt (NC) 2nd. Passed by acclimation.
  5. A list of people to give to newcomers.
    • Mark D. (IA) reported that this was a big project and that no one had stepped forward to help with it. After  lot of discussion the motion to create this list was withdrawn.
  6. Do we announce WDR meetings during our meeting?
    • There was a lot of discussion. Antonia suggested that we change the current announcement to be more generic stating only that there are other meetings and the information is on the web page. Jordan moved that we do this. Davy”O 2nd. Passed by acclimation. Amy volunteered to assist with writing this new, shorter paragraph.
  7. (Darlene) Suggestion to move GC another time, perhaps 6:30 or 7:00
    • There was some discussion about various times. Jordan (TX) moved that the meeting be held after the noon meeting. Mark (IA) 2nd. Motion passed.
  8. (Mark D. (IA)) Motion create a sub room for fellowship during th the GC mtg.
    • Mark D. (IA) made the motion. Davy’O (NC) 2nd. Motion passed by acclimation.
  9. (Marianne (NJ)) Motion to do away with the minutes being read from the previous GC meeting.
    • Anyone can enter a motion for them to not be accepted if needed, after having read them on their own.
    • Instead post them on the web. Motion by Marianne (NJ). Davy’O (NC) 2nd Passed by acclimation.
  10. (Darlene) expressed concern for those who don’t have internet.
    • Made a motion to read a short summary of the minutes instead of the whole thing. Passed by acclimation.


GC MAWPM Meeting: 2017-07-09 (July)

Participants at this GC Mtg

?

Attendance / Participation Report for June (Mark D) [sorry, delayed. Will post soon.]

  • Served Total Unique Connections:
  • Total Participant Count:
  • Average Mtg Size:
  • Max Mtg Size:
  • Min Mtg Size:
  • file

Chairperson Coordinator Report (Darlene)

  • New chairpersons – (2)
  • Meeting substitute coordination by chairperson – (16)
  • Coordinator to coordinator exchange without chairperson assistance – (2)
  • Chairperson absence without coordinated substitute – (2)
  • Need a volunteer for next 3 months?

Agenda

  1. Read & Accept Last Month’s Minutes
  2. Read & Accept Last Month’s Chairperson Report
  3. (Tammy) We need a secretary for the monthly MAWPM monthly meetings
  4. (Beth) Motion to add the WDR People of Color mtg to announcements
  5. (Darlene) Discuss, Decide and update the service position: Chairperson Coordinator.
    • Change the focus from finding subs to showing new chairs the “ropes”
    • Each current chair must find their own subs (keep your own list of 10 ppl who can sub)
    • (side note) Membership list will include availability to chair
    • Coordinator report
  6. (Mark D.) Motion that instead of claiming the public phone line is a “safe place,” that we avoid making a claim that we can’t back up and possibly craft a disclaimer statement that it is in fact a “public space and people should refrain from referencing names and locations.”
  7. (Mark D. &| Davy O.) The pamphlets that MAWPM  members have recorded are available on line. Our Saturday Night Speakers have the option to be recorded for re-use within the phone line and if they provide explicit approval can be posted to the web spaced ma-phone.org.

~~~~~~~~~~~~~~ From Secretary ~~~~~~~~~~~~~~~~~~~~~~

OLD BUSINESS

 

  1. Get a motion regarding what we want to do regarding Maranon regarding script.

“Matt – Meetings for loved ones of addicts including Maranon info is avail on our website under external resources”. We are looking for an option to include in our script as Mar-anon could use our support.

Motion – Marianne made a motion to add a line in the script under announcements for other meetings. – “Mar-anon mtg is avail in support of loved ones of Marijuana addicts”

Second–Sally

Motion passes by acclamation

 

  1. Janine will work with Mark D and discuss and gather information regarding creating a district for phone groups. – No progress yet according to Mark – Mark welcomes input from others

 

  1. List of people for newcomers – No progress yet.

 

 

NEW BUSINESS

  1. Beth – Motion to add the WDR people of color mtg to announcements.

Motion – Tabled until next time – no decisions made

WDR phone line chairs–– Sally and Beth will check into this further to see if there are chairpersons when they dial in.

  1. Chairperson Coordinator – Change focus –

Darlene proposes to re-define Chairperson Coordinator position – CPC will guide newcomers on how to get started. CPC will also announce vacant spots. If you currently chair a meeting but cannot be there, you must during your absence find your own sub.

Motion – Darlene

Second – Davio

Pass by acclamation –

Nobody stepped up to fill the position yet
(Matt from NC stepped up to be chairperson coordinator)

  1. Mark felt the need to revise the saying “this is a safe place” because actually it’s a public place

Motion – Motion was withdrawn

  1. Speaker recordings are password protected. – Table, further discussion

Pamphlets are available on website – should not be password protected – remove protection

More conversation is needed about this.

  1. MAWPM GC monthly meeting will be led by Amy for next three months.
  2. MAWPM Secretary Position will be Ira for the next three months.

 


GC MAWPM Meeting: 2017-06-11 (June)

Participants at this GC Mtg

Davio, Bernard, Jordan, Darlene, Jesse, Janine, Christine, Marianne, Morgan, Jess, John (NC), Mark, Katherine, Tammy

Last Month’s Minutes

Tammy Read meeting minutes from 5-14-17
Mark made a motion to accept – Bernard seconding the motion

Attendance / Participation Report for May (Mark D)

 

Chairperson Coordinator Report (Darlene)

  • New chairpersons – (1)
  • Meeting substitute coordination by chairperson – (13)
  • Coordinator to coordinator exchange without chairperson assistance – (3)
  • Chairperson absence without coordinated substitute – (0)
  • Need a volunteer for next 3 months?

Agenda

  1. (Mark)(this was missed as old business and will be first agenda item in June)  Create a process for providing a list of people who  provide their phone numbers on request.
    • Will have a public list with specific attributes TBD
    • May have a list of supporting attributes that are not made public
    • Will need a refresh period whereby the list is continually renewed such that theses people periodically have to “re-up”.
    • It was decided a steering committee was needed to discuss/explore benefits/ pitfalls of a comprehensive list of members primarily for the newcomers. The committee will come back with ideas and/or suggestions.That committee consists of Mark D, Jesse, John (NC), Davio.
      Darlene made the motion and John seconding it.
  2. (Matt) Announce new Mar-Anon phone meeting by adding to script, and-or add link to Mar-Anon.com on our homepage. [Note from Webmaster Mark D.: Added top-level menu “External Resources” and build landing page that mentions MarAnon.]
    • Matt opened up discussion to modify the script for Mar-anon…Language will be modified and brought back next month for further discussion/clarification (action item for Mark D.)Mark made the motion to discuss further and Jordan seconded itJ
  3. (Davy O.) a motion to change the script regarding 4:20 to
    “Set your alarm for 4:20 and dial into the MAWPM line for 4:20 fellowship”

    • The motion for Davy O.’s change to 4:20 “set you alarm” suggestion did not pass.
  4. (Mark D) Discuss options for creating a district for phone groups.
    • steering committee name:
      • will meet once a week between now and next GC to explore issues, benefits, and pitfalls then create presentation at July GC.
      • Explore options for treasury
      • Janine will work with Mark D and discuss and gather information regarding creating a district for phone groups.
  5. ?

 


GC MAWPM Meeting: 2017-05-14 (May)

Participants

Davy  O; Mark D: Marianne; Laurie; Christine; Bernard; Tracy; Kara; Ruth; Matt; Amy NC; Mindy; Beth; Tammy; Jordan; Jesse; Katherine; Mike D; John NC

Attendance / Participation Report for April

  • Served Total Unique Connections: 215
  • Total Participant Count: 2,336
  • Average Mtg Size: 26.08
  • Max Mtg Size: 44
  • Min Mtg Size: 13
  • MAWPM-Participant-Count-2017-Apr

Chairperson Coordinator Report (Darlene)

  • New chairpersons – (8)
  • Meeting substitute coordination by chairperson – (16)
  • Coordinator to coordinator exchange without chairperson assistance – (6)
  • Chairperson absence without coordinated substitute – (1)

Agenda

  1. (Bernard)  Motion to create a friendly & focused LGBTQ oriented meeting that is open and welcome to all
    •  rename per Bernard: Motion to create a LGBTQ oriented meeting that is open and welcome to all
    • If passed, what would be the best time, perhaps Friday 10pm
    • If passed, Bernard volunteers to be first chairperson
    • LGBTQ oriented meeting passed for Friday, 10pm on World phone line
    • The vote was unanimous less one nay
    • Volunteers willing to chair the LGBTQ mtgs: Kara, Jordan, Beth, Jesse, Mindy, Bernard.
    • [ed note: when posting at MAWS we discovered that MAWS uses acronym ‘LGBTIQ’ where “I” stands for “Intersex” so ma-phone.org will use this new acronym.]
  2. (Amy)  Suggesting small changes to the newcomer section of the script
    • modifications approved:
      • Newcomers include anyone new to the program, anyone coming back or anyone new to the phone lines – we’d like to welcome you. If we have any newcomers today, would you like to introduce yourself by your first name only, there will be time for sharing later. Any newcomers on the line today? [pause briefly…}
  3. (Mark)(this was missed as old business and will be first agenda item in June)  Create a process for providing a list of people who  provide their phone numbers on request.
    • Will have a public list with specific attributes TBD
    • May have a list of supporting attributes that are not made public
    • Will need a refresh period whereby the list is continually renewed such that theses people periodically have to “re-up”.

 


GC MAWPM Meeting: 2017-04-09 (April)

Participants

Mark D.; Davy O.; Matt; Marianne; Darlene; Sally;  Chet; Jesse; Amy; Beth; Christine; Jason; Cheryl; Jordan; John NC; Mike D.; Alexandria;

Attendance / Participation Report for March

  • Served Total Unique Connections: 223
  • Total Participant Count: 2,360
  • Average Mtg Size: 25.35
  • Max Mtg Size: 38
  • Min Mtg Size: 14
  • MAWPM-Participant-Count-2017-Mar

Chairperson Coordinator Report (Darlene)

  • New chairpersons – (5)
  • Meeting substitute coordination by chairperson – (9)
  • Coordinator to coordinator exchange without chairperson assistance – (3)
  • Chairperson absence without coordinated substitute – (3)

Agenda

  1. (Mark D) Looking for a volunteer GC chairperson for next quarter, and rest of year if possible.
    • May, June, July: = Matt
    • Aug, Sept,Oct: = Amy NC
    • Nov, Dec, Jan:
    • tabled to determine requirements, length of service, etc
  2. (Mark D.) Clarify our view on “cross-talk” and perhaps update the script.
    • it ain’t broke, doesn’t need fixin’
    • ? is it ok to refer to any person by name
    • * focus on “I” statements, not advice to others
  3. (Sally) Discuss modifying the script to include text of Unity Prayer
    • tabled for now, Darlene will work with individuals
  4. (Mark D.) Question for discussion: Do we need to update the script to reference Tradition Ten?
    • decision, the Preamble says it so will remove the duplicated line..
  5. (Bernard) (tabled until May) Motion to create a friendly & focused LGBTQ oriented meeting that is open and welcome to all
    •  rename per Bernard: Motion to create a LGBTQ oriented meeting that is open and welcome to all
    • If passed, what would be the best time, perhaps Friday 10pm
    • If passed, Bernard volunteers to be first chairperson
  6. (Mark D.) Discuss announcements for other phone groups?
    • Perhaps disclaimer “For informational purposes, but in no way is this information an endorsement.:
    • ? reminder that each group is autonomous
    • * add reference to ma-online.org and local land meetings
    • * direct ppl to marijuana-anonymous.org to find other mtgs
    • table and post Darlene’s text
  7. (Mark D.) Discuss creating a list of phone numbers that we can send to people.
    • No listing in a web page
    • Renewed on a regular basis
    • Could include geographical and/or timezoneinfo
    • perhaps email address of those willing to put them out there
    • may need a service commitment
    • phonenumberexchange@ma-phone.org.
  8. (Amy M) since all the meetings are open, motion to revise or remove these lines from  the “Meeting Norms” section:
    • This meeting is for marijuana addicts and we ask that you stay focused on the topic and share your own experience, strength and hope by using “I” statements.
    • There are other meetings for the loved ones of addicts.
    • “This is an open… ” from Amy.
    • vote: unanimous to replace with this text
      • This is an open meeting of Marijuana Anonymous. We ask that you stay focused on the topic of recovery from Marijuana addiction and share you own experience, strength and hope by using “I” statements.
  9. (Darlene D.) Do we need to move the May GC mtg for Mother’s Day?
    • leave as is
  10. ?

 

 


GC MAWPM Meeting: 2017-03-12 (March)

Participants

Mark D., Davy O, Matt, Darlene, Abdalla, John NC, Tammy MD, Jesse, Sally, Kara, Christine,  Mike D., Marianne, Natalie

Attendance / Participation Report for February

Agenda

  1. (Mark D) recap of Outreach hand-off
    • tabled: still waiting for trustees to decide
  2. (Davy O) Require reading of 12 traditions at every mtg.
    • no motion, not broke, not fixin’
    • motion: Mark will review the chair suggestions page to make traditions prominent
  3. (Davy O) modify script statement for mar-anon
    • no motion, too new to incorporate or mention in our script at this time
    • websites: http://mar-anon.com/, http://www.al-anon.org/
  4. (Darlene) Create a “Chairperson Coordinator and Mentor.”
    • Note that the CCM would preferably delegate much of the mentoring to new chair’s sponsor, the last chair from the meeting, or someone who has chaired meetings and will be attending the meeting in question.
    • Note also new chairs and mentors should be familiar with “MAWPM Suggestions for Chairpersons
    • Motion: (Darlene) to create a “Chairperson Coordinator and Mentor”
    • no opposition, passed by acclimation
  5. (Mark D.) Vote for CCM position
    • nominations: Darlene,
    • for next three it’s Darlene until July

New Business for next month

  1. (Mark D.) Clarify our view on “cross-talk” and perhaps update the script.
    • tabled to next month
  2. (Darlene) CCM Report

 


GC MAWPM Meeting: 2017-02-12 (February)

Participants

Mark D., Davy O, Bernard, Matt, Darlene, Sally, Tammy, Marianne, Morgan, Ira, Kara, Douglas

Attendance / Participation Report for January

Agenda

  1. (Mark D) open or closed mtgs
    • Mark check spreadsheet and send to MAWS
    • New agenda: modify script statement for mar-anon
  2. (Mark D) recap of Outreach hand-off
    • .waiting for Trustees approval
  3. (Marianne) Motion to add to the script
    If anyone is available to be a sponsor, who has worked the steps and has experience strength and hope to share, feel free to identify yourself as you share your number.

    • moved, seconded and acclaimed
  4. (Sally W) add “Keep coming back – it works!” to the end of the script after the serenity prayer.
    • moved, seconded, passes by acclimation to add as optional the chair
  5. (Sally W) use the Unity Prayer instead of the Serenity Prayer at the end of the meeting
    • this is already an option for the chair, Mark will verify easy to find. copy link to bottom of the script

GC MAWPM Meeting: 2017-01-08 (January)

In attendance for the GC mtg

Mark D, Davy O, Matt, Marianne, Darlene, Barb M, Ariel, Douglas, Tammy, John NC, Cheryl, Lisa, Keyante, Lee NY, Laura (Chicago), Jasmyn NC, Jenna CA

Attendance / Participation Report for December

Agenda

  1. Review the proposed MAWS Outreach recorded msg (read it here).
    • (Mark) passed
  2. Review the MAWS website schedule of mgs to compose email to send to MAWS requesting updates. This will include designating meetings as ‘open’ or  ‘closed’. Please review current page here.
    • (Mark) tabled, update script
  3. Motion to add a 7 AM EST meeting (will it be open or closed)
    • (Darlene) passed,  all open mtgs

New Agenda Items

 


GC MAWPM Meeting: 2016-12-11 (December)

In attendance for the GC mtg

Mark D.; Davy  O; Matt; Marianne;; Cheryl; Darlene; Tammy; Candace; John NC; Morgan; Mike D;

Attendance / Participation Report for November

  • Served Total Unique Connections: 144
  • Total Participant Count: 1,054
  • Average Mtg Size: 18.58
  • Max Mtg Size: 31
  • Min Mtg Size: 10
  • mawpm-participant-count-2016-nov

Agenda

  1. (Update) MA World Services Outreach Committee 800 number voice mail (more info)(Mark D.) There is a draft for recording at http://ma-phone.org/ma-phone-recording-for-maws-outreach/
  2. ?

GC MAWPM Meeting: 2016-11-13 (November)

In attendance for the GC mtg

Mark D, Barb M, Matt from NC, Darlene, Mike from NC, Ariel, Davey O, Tammy, Lisa, Marianne

Attendance / Participation Report for October

  • Served Total Unique Connections: 159
  • Total Participant Count: 1,429
  • Average Mtg Size: 23.07
  • Max Mtg Size: 48
  • Min Mtg Size: 11
  • mawpm-participant-count-2016-oct

Agenda Items

  1. Public Service Announcement (Davy O)
    • Idea to do a PSA – Davey O and Darlene to collaborate and bring back to next meeting.
  2. MA World Services Outreach Committee 800 number voice mail (more info)(Mark D.)
    • Discussion of having one 800# for all the phone groups.  Idea of possibly using the NC Google 800 hotline, up to 5 people can be on the line, or another Google number.  Mark to respond to WSO saying we are considering our options and will get back to you.  Table to next meeting.
  3. Discuss Monday Hybrid meeting distribution of time (Ariel).
    •  Discussion of time. Mike NC said meeting goes till everyone has had time to share.  It was suggested that it could be said “if anyone only has until 9pm, go ahead and share now”.
  4. Make Tuesday’s 12 noon meeting a Spiritual Principles Meeting (Barb M.)
    • No objection. Passed

Old Business

Marianne – MAWPM suggestions for chairpersons. Did that get distributed per last months GC meeting.  Document now posted at MA-phone.org under resources.  Suggested if you are mentoring someone new to make sure they know about them and that they review.

GC MAWPM Meeting: 2016-10-09 (October)

In attendance for the GC mtg

Matt, Davio, Barb, Darlene, Marianne, Lisa, Tammy, Cheryl, Kristen, Janeen, Lauri

Attendance / Participation Report for September

  • Served Total Unique Connections: 182 (up from 181)
  • Total Participant Count: 1,468 (down from 1,510 [1 day  less])
  • Average Mtg Size: 24.44 (up from 24.28)
  • Max Mtg Size: 34 (up from 31)
  • Min Mtg Size: 14 down from 16)
  • mawpm-participant-count-2016-sep

Agenda Items

  1. Request to Discuss (Mark D.): Start meetings in mute-mode (*5) and require people to use *6 to share. Chair would need to remind people frequently.
    • Request to discuss starting meetings in mute mode. Mark D. made request to begin in (*5). Concern about people who are conferenced in by another. They wouldn’t be able to share. Also, chair code or host code would need to be explained by a mentor or sponsor to new chairs. People feel good to have started discussion and table it for now.
  2. Motion to adopt the MAWPM Suggestions for Chairpersons and distribute to current chairs (Mark D.)
    • Adopt MAWPM suggestions for chairpersons and distribute to current chairs. Agenda item has been there for a while. Not discussed on other group conscience items. Time considerations prevent us going in to a lot of discussion. Marianne makes motion to adopt the suggestions and distribute to chairs. Davio seconded motion. Motion passed.
  3. Presentation of pros/cons of joining District 13? (Davy O)
    • Presentation of pros/cons of joining District 13.  World meeting group has been around about a year. So we could join and be announced on internet web page for District 13. District 13 is internet only meeting.  Marianne suggested that we perhaps have our own District – phone meeting district. World service level work would be required for this. Barb offered to research what work would be required and bring back more pro/con discussion. Davio and Barb volunteered to work on this.
  4. Discussion of creating an MA inspired  speaker-thon (Marianne)
    • Discussion of creating MA speaker-thon.  Marianne suggested this discussion for holiday time. Could put out to chairpersons if they would like to put in an extra hour of time, could have a few extra meetings. Alternatively, could run all speaker tapes on a loop. Could announce during speaker tapes that you could push #2 to go to a share line and then come back in to speaker tape. Marianne take over scheduling with possible help from another. Phone lines are open anyway. Janeen volunteered to help Marianne and suggests to add to announcements that we are looking for hosts for marathon meetings and asking chairpersons if they want to host. Motion by Marianne to have holiday time schedule a few extra meetings and have sign ups for chair people. Davio seconds motion. Motion passed.
  5. Consider chairperson requirements and exclusion from chairing if a one day relapse? (Marianne)
    • Passed on item 5 on agenda items due to time constraints. Table to next month.
  6. Discuss outreach to Spanish speaking community (Ana)
    • Anna put on agenda to outreach to Spanish speaking community. Anna not present, however, Matt says he has heard Spanish speaking people come on line. Matt motions Item 6 tabled for now. Janeen seconds. Tabled.
  7. Request from Lisa to chair the Wed 8pm meeting as a hybrid meeting.
    • Request from Lisa to chair Wednesday. Kristen from New Orleans would like to attend but not a great time because conflicts with women’s meeting. Speaker phone issue discussed. Facility on Monday meetings never was issue. Lisa motioned to table item until more research on best time for hybrid meeting. Janeen seconded the motion.
  8. ?
  9. Suggestions for new agenda items should be sent To: agenda-mawpm@ma-phone.org ?

 

 


GC MAWPM Meeting: 2016-09-11 (September)

In attendance for the GC mtg

Davy O; Mike NC; Cheryl; Douglas; Marinna; Darlene; Barb ; John NC ; Mark D; Arial;

Attendance / Participation Report for August

  • Served Total Unique Connections: 181 (up from 135)
  • Total Participant Count: 1,510 (up from 1,134)
  • Average Mtg Size: 24.28 (up from 18.47)
  • Max Mtg Size: 31 (up from 27)
  • Min Mtg Size: 16 (up from 11)
  • MAWPM-Participant-Count-2016-Aug

Agenda Items

  1. Do we want to continue having a “men only” meeting on Wed. evening? (Mark D.)
    • If yes to #1 above, how do we want to do it?
      • Continue on the MAWPM line and handle situations when women call in?
      • Or do we obtain a separate phone line and control access to the code?
      • RESOLVED that the World Phone line will be “gender neutral” and allow all. The chairperson of the Wed 8pm mtg is asked to periodically remind participants of the women-only mtg.
  2. Motion to make Sat 8pm a speaker meeting that first draws from the phone fellowship, then live speaker drawn from land-based mtgs, then draw from a recording. (Marianne)
    • RESOLVED that the Sat 8pm mtg will now be a speaker mtg. Marianne will tweak the format as needed.
  3. Discussion of  Monday hybrid equitably dividing time between land-based and phone-connected participants? (Sarah)
    • RESOLVED Mike D. will suggest to the in-person land-based people that they limit their shares to 3 minutes. Additionally, the collective group conscience will consider extending the meeting to 90 minutes.
  4. Motion to modify the script’s regarding giving out phone numbers to “We suggest new people take down numbers rather than putting their number into this public space for the first few weeks.” (Mark D.)
    • RESOLVED that Mark D. will modify the script and work with the fellowship to refine it.
  5. Motion  (Davy O)  to reduce the “brief” list of meeting options to something like, “Please be sure to access the main website marijuana-anonymous.org and or the smart phone app for full list of all types of meetings.”
    • RESOLVED that Mark D. will modify the script and work with the fellowship to refine it.
  6. Motion (Mark D) to make at least one mtg per week “open.”
    • If passed, we’d need to define “open” for us
    • RESOLVED that the idea of designating a phone meeting as “open” has merit, it is premature for us at this time.

GC MAWPM Meeting: 2016-08-14 (August)

Agenda Items

  1. Motion to make Wed 8pm gender neutral, but continue to promote the women only mtg
    • much discussion and clarification of the issue. tabled until after we hear from WIR regarding their mtg.
  2. Discuss & decide: host, chair, secretary, leader
    • decided “chair” or “chairperson” will be used to provide consistency
  3. Review draft of suggestions for chairpersons
    • looked through a small part of the suggestions. Left it for review and will be taken up next month, though new chairpersons are recommended to review.
  4. Motion by Mariannne to list Sunday noon as “Literature/discussion” meeting
    • no objections, passed by acclamation
  5. Motion to discuss options to create a call list for people needing a unscheduled coverage of chairing a meeting.
    • As listed in the chairperson suggestions each chairperson will curate their own list of 2 to 10 or more qualified chairpersons.
  6. Discuss adding to the announcements something like, “An ad hoc collection of people in recovery may be found on the World phone line at 4:20 PM each hour through each timezone in the lower 48.”
    • passed by acclimation
  7. Reduce the readings or extend the meeting time
    • will be added to chairperson suggestions to read only one or two and save the others for possible lull in the sharing.

In attendance for the GC mtg

?

1. Attendance / Participation Report for July

  • Served Total Unique Connections: 135 (down from 142)
  • Total Participant Count: 1,134 (up from 1,097)
  • Average Mtg Size: 18.47 (up from 18.29)
  • Max Mtg Size: 27 (down from 28)
  • Min Mtg Size: 11 (up from 10)
  • MAWPM-Participant-Count-2016-Jul

 


GC MAWPM Meeting: 2016-07-10 (July)

Agenda Items

  1. Motion by Mark D. to discuss options for saying The Serenity Prayer.
  2. Motion by Mark D. to discuss options for giving a chairperson the admin code.
    • Considerations and suggestions: Since host weed free time is now 45 days, perhaps admin code could be given after 90 days and 4 mtgs chaired.
    • Consideration: If someone “goes rogue” with the code, then both admin and participant codes must be updated.
  3. Motion by John C (NC) to discuss possibility of a celebration (birthday) meeting.
  4. Motion by Mark D. to reduce the 7th Tradition verbiage in the meeting script and reference another web page that can be linked to.
  5. Motion by Mark D. to form a working group to delineate a set of suggestions to guide behavior for our chairpersons.
  6. Motion by Davy O to include Forward to Life With Hope as an optional reading when starting a mtg.
  7. ?

In attendance for the GC mtg

Mark D.; Davy O; Marianne; Darlene; Jesse; Kate; Cheryl; John C; Morgan; Matt; Mike D.; Jack

1. Attendance / Participation Report for June

  • Served Total Unique Connections: 142 (down from 156)
  • Total Participant Count: 1,097 (up from 898)
  • Average Mtg Size: 18.29 (up 14.44)
  • Max Mtg Size: 28 (up from 25)
  • Min Mtg Size: 10 (up from 5)
  • MAWPM-Participant-Count-2016-Jun

2. Options for reciting The Serenity Prayer

We retain the idea that the chairperson of the current meeting sets the format for reciting the Serenity Prayer.

Motion was made and seconded to add the following line to the script:

“you also have the option to silently recite the prayer of your choice”

3. Options and discussion regarding admin access

Motion made, seconded and passed by acclamation:

  1. The admin access code will be given to members who have 75 days clean and have chaired 4 meetings with mentoring.

4. Motion by Mark D. to reduce the 7th Tradition verbiage in the meeting script and reference another web page that can be linked to.

seconded, no objections, passed, action item to web servant to make the update.

5. Motion by Mark D. to form a working group to delineate a set of suggestions to guide behavior for our chairpersons

seconded, no objections, passed, action item: group formed containing these volunteers:

Davy, Marianne, Darleen, Mark, Mike D.

6. Motion by Davy O to include Forward to Life With Hope as an optional reading when starting a mtg

seconded, no objections, passed, action item: request for web servant make the update

7. Motion to insert “Claim Your Seat” language into script

seconded, no objections, passed, action: request for web servant to make the update

Meeting closed about 5 mins past top of the hour


GC MAWPM Meeting: 2016-06-12 (June)

In attendance for GC Mtg:

Davy O, Mary Ann, John C., Mike D., Darleen, Janeen, Mark D.?

1. Attendance / Participation Report for May

  • Served Total Unique Connections: 156 (up from 123)
  • Total Participant Count: 898 (up from 718)
  • Average Mtg Size: 14.44 (up a full person from last month, weekend & evening mtgs included)
  • Max Mtg Size: 25 (up 2 from last month)
  • Min Mtg Size: 5 (down 1, 6 last month)
  • MAWPM-Participant-Count-2016-May

2. New Agenda Items

  1. Motion to update the script to remove the Q&A functionality.
  2. Motion to reduce number of weed free days to host a mtg to 45 days. The current host will mentor the new host.
  3. Motion to designate some meetings as “closed” did not pass.
  4. Motion made and passed to move the following paragraph to earlier spot in the Script:

This meeting is for marijuana addicts and we ask that you stay focused on the topic and share your own experience, strength and hope by using “I” statements. There are other meetings for the loved ones of addicts. When you are done sharing say ‘thanks’ or ‘I pass’ so the chair knows your share is complete.

 


GC MAWPM Meeting: 2016-05-08 (May)

In attendance for GC Mtg:

Mark D., Davy O., Matt, Liz, John NC, Sarah, Mary Ann

Agenda

1. Attendance / Participation Report for April

  • Served Total Unique Connections: 123 (up from 115)
  • Total Participant Count: 718 (up from 600)
  • Average Mtg Size: 13.42 (about even with 13.45; 4 new meetings started)
  • Max Mtg Size: 23 (same as last month)
  • Min Mtg Size: 6 (same as last month)
  • MAWPM Participant Count 2016 April

2. Should we keep Minutes and Chairpersons password-protected?

Motion to remove password protection from the Chairpersons & GC Minutes pages.

Passed by acclimation.

3. When should we move GC mtg to?

Motion to move GC to be after the 2nd Sunday 8pm meeting

Passed by acclimation.

4. Do we want to name any meetings that are currently “topic discussion” or focus them such as making a meeting a step stud?

Motion to simplify names to be day & time to keep it simple,

Passed by acclimation

5. New agenda items

  • Consider lowering suggested length of time required to host a meeting. Discuss pros/cons of how long it should be.
  • Consider which meetings should be “closed” and draft statement to remind people that a particular meeting is closed.

 


 

GC MAWPM Meeting: 2016-04-10

In attendance for GC Mtg:

Mark D. ; Davy O ; John from NC ; Mike D. ; Barb from Maine

Agenda

1. Attendance / Participation Report for March 2016

  • Served Total Unique Connections: 115 (up from 87)
  • Total Participant Count: 600 (up from 413)
  • Average Mtg Size: 13.45 (down from 14.34 due to new meetings started)
  • Max Mtg Size: 23 (up from 21)
  • Min Mtg Size: 6 (up from 5)
  • MAWPM-Participant-Count-2016-Mar

2. Feasibility of Weekend Meetings

Motion was made to extended the noon and 8pm World Phone meetings through both Saturday & Sunday. Passed by acclimation. Action items: Mark D. will notify MAWS Directory and update ma-phone.org

3. New Time for GC Mtg if above passed

This wasn’t discussed, so for now the new time for MAWPM GC mtg is after the 2nd Sunday 8pm mtg.

Meeting closed with Serenity Prayer at 8:35pm

 


GC MAWPM Meeting: 2016-03-13

In attendance for GC Mtg:

Mark D. ; Davy O ; John NC ;

Agenda

  1. Attendance
  2. Discuss the new Tues & Thur 8pm EST mtgs
  3. Discuss and decide re: Wed 8pm EST Men’s mtg
  4. Discuss and decide re: Move Fri 9pm to Fri 8pm
  5. Discuss and decide re: giving participants ability to get participant count

1. Attendance / Participation Report for February 2016

  • Served Total Unique Connections: 87 (up 20 from Jan)
  • Total Participant Count: 413
  • Average Mtg Size: 14.34
  • Max Mtg Size: 21
  • Min Mtg Size: 5
  • MAWPM-Participant-Count-2016-Feb

2nd by Davy O ; No objections, passed by acclimation

2. Motion to confirm creation of Tues & Thu 8pm EST with 1yr commitment from John in NC

2nd by Davy O ; No objections, passed by acclimation

3. Mark: Motion to create Men’s Mtg on Wed 8pm EST with 1yr commitment from Mark D. with support from Davy O & John NC

2nd by John NC ; passed by acclimation

4. John NC: Motion to move Fri 9pm to Fri 8pm with 1yr soft commitment from John NC & Mark D. & hopefully Douglas

2nd by Davy O ; passed by acclimation

5. Davy O: Motion to extend *2 participant count to participants

2nd by John NC ; passed by acclimation

Closed meeting at 17 minutes passed the hour.

  • submitted by Mark D in Iowa who will update the schedule on both websites and the mtg script.

 


GC MAWPM Meeting: 2016-02-14

In attendance for GC Mtg:

no meeting

Agenda

  1. Attendance report
  2. Hybrid Incubator for evening meetings
  3. Guidelines for hosts

1. Attendance/Participation Report for January 2016

  • Served Total Unique Connections: 67
  • Total Participant Count: 338
  • Average Mtg Size: 11.34
  • Max Mtg Size: 19
  • Min Mtg Size: 5
  • MAWPM-Participant-Count-2016-Jan

GC MAWPM Meeting: 2016-01-13

In attendance for GC Mtg:

meeting? No Meeting.

Agenda

  1. Attendance report

1. Attendance/Participation Report for December 2015

2.

 


GC MAWPM Meeting: 2015-12-13

In attendance for GC Mtg:

No meeting

Agenda

  1. Attendance report

1. Attendance/Participation Report for November 2015

  • Served Total Unique Connections: 72
  • Total Participant Count: 344
  • Average Mtg Size: 11.55
  • Max Mtg Size: 18
  • Min Mtg Size: 5
  • MAWPM-Participant-Count-2015-Nov

2.

 

 


GC MAWPM Meeting: 2015-11-08

In attendance for GC Mtg:

Mark D.; Davy O.; Mike D.; Barb from Maine; John from Ontario; Andy from LA

Agenda

  1. Attendance
  2. Discuss a Sunday noon meeting.
  3. Discuss creation of audio interviews using the MA workbook’s Step One

1. Attendance/Participation Report for October 2015

2. Discuss a Sunday noon mtg

Discussion was had but in the end decided that there are already two Sunday meetings on the WDR phone line and resolved that for first-time meeting host ready, willing and able to do service could better be supported by hosting an existing meeting. For now, we tabled the idea of a Sunday noon meeting but do note that several people would support such a meeting.

3. Discuss creation of audio interviews using MA WB Step One

Discussed and approved in concept. Davy O’ will explore some options and return findings to the group at some point in the future. Anyone interested in participating should contact Davy O’.

 


GC MAWPM Meeting: 2015-10-11

In attendance for GC Mtg:

Mark D.;

Agenda

  1. Attendance
  2. How frequent should we have GC Mtgs?

 

1. Attendance/Participation Report for September 2015

  • Served Total Unique Connections: 70 (up from 65)
  • Total Participant Count: 351 (up from 345)
  • Average Mtg Size: 10.75 (slight increase)
  • Max Mtg Size: 18 (same)
  • Min Mtg Size: 5 (up from 2)
  • MAWPM-Participant-Count-2015-Sep

2. Frequency of GC Mtgs

  • Motion by Mark D.:  We should only have GC Mtgs when there is something to discuss. If someone has something, they can contact Mark D. to have it posted in the announcement section of the phone mtg script. The time & date for a GC Mtg must be two weeks in the future of when it starts being announced, but can be any day and anytime
  • Passed without objections.

 

 


 

GC MAWPM Meeting: 2015-09-13

In attendance for GC Mtg:

Mark D.; Mike D.;

Agenda

  1. Attendance Report
  2. Phone Number  Service disclaimer

1. Attendance for August

2. Phone Service Disclaimer

Motion: By Mark D.: Accept same phone service disclaimer as was adopted by WDR group. Mike 2nd; Passed by acclamation; Action Item: Mark will update the script.

3. Hybrid Meetings

Monday is working well; Tuesday voted to stop the phone portion;  Davy O’ reported that some in-person participants felt uncomfortable.

4. Mtg Host Rotation ideas

All current hosts should stress during their meetings that we need to rotate on a two-month term.

Current hosts can also directly contact people who qualify (60 days clean) and talk to them one-on-one. Could consider every other week for a month, then next person does a month, then they look for person to mentor.

 


GC MAWPM Meeting: 2015-08-09

In attendance for GC Mtg:

Mark D.;

Agenda

  1. Attendance Report
  2. Phone Number Exchange changes

1. Attendance for July

    • Served Total Unique Connections: 68  (up 9 over Jun)
    • Total Participant Count: 334
    • Average Mtg Size: 12
    • Max Mtg Size: 18
    • Min Mtg Size: 4
    • MAWPM-Participant-Count-2015-Jul

2. Phone Number Exchange Service Disclaimer

Mark suggests mirroring the statement used by the WDR group found here.

3. Hybrid Meetings

Davy O’ suggests experimenting with hybrid meetings (meetings primarily land-based face-to-face with the addition of speaker phone to allow remote connections using the MAWPM phone number & access code.


GC MAWPM Meeting: 2015-07-12

In attendance for GC Mtg:

Mark D.; Mike D. ; Barb M. ; Douglas ;

Agenda

  1. Attendance Report
  2. Phone Number Exchange changes

1. Attendance for June

  • Served Total Unique Connections: 59
  • Total Participant Count: 265
  • Average Mtg Size: 10
  • Max Mtg Size: 20
  • Min Mtg Size: 6
  • Reconnect Percent: 25%
  • Participant Count – Jun 2015 (link to PDF report)

2. Phone Number Exchange changes

Motion passed to use the “[in development]” paragraphs written into the phone script. If changes need to be made during this first month, contact Mark D. who can update the page. Significant changes should have approval from several members.

 


GC MAWPM Meeting: 2015-06-14

Agenda

  1. Attendance Report
  2. Discussion of “Cross-talk” on MAWPM line.
  3. Evening Meetings. (Wed?)
  4. other business from the floor

 

Attendees:

Mark D.; Davy O’; Mike D.; Chayton; Trula

Attendance for May

  • Served Total Unique Connections: 62
  • Total Participant Count: 273
  • Average Mtg Size: 11
  • Max Mtg Size: 21
  • Min Mtg Size: 5
  • Reconnect Percent: 18%
  • Participant Count – 2015 May (link to PDF)

 


GC MAWPM Meeting: 2015-05-11

Attendees:

Participants: Davy O; Mike D.; Mark D.; Trula ; Logan ; Chayton ; Laurie

Decided:

It’s ok to Open with “I am responsible…” statement

Outreach discussion:

– carriers
– apps for smart phones
– VoIP via computer; if WiFi then free;
– help desk:
* action: Mark: update web with VoIP options
– Google Voice: must use backup line
* action: email: Trula & Chayton ;
* action: youtube: Laurie ;


GC MAWPM Meeting: 2015-04-19

Attendees:

Mark D.; Davy O; Mike D; Trula; Chayton

New Business:

Group Name: Marijuana Anonymous World Phone Meetings

Vote: yes: 4; abstain: 1

Meeting Schedule

Meetings will be held Monday thru Friday @ Noon EST. The table below show meeting Day, Type, and Host. All hosts have committed to three months and will strive to prepare their successor. Requirement to host meetings is set at 60 days clean time or more.

Day Host Mtg Format
Mon Chayton TBDNe
Tue Davy Step Meeting
Wed Mike Beginner’s Meeting
Thu Trula TBD focused on Step 2
Fri Mark Literature (LWH, Pamphlets)