Call for Agenda Items: MAWS Business Conference in Toronto, May 17-20, 2019

Hello All,

In preparation for the annual Marijuana Anonymous World Services (MAWS) business conference, this year in Toronto on May 17-20, 2019–> we are making a call for agenda items.

The deadline for submission is January 17th, 2019.

Here is the document that is specific to writing an agenda item Pages 63-64 of the Service Manual version 6.1.
If you use this to draft your agenda motion, please save as a separate file, and don’t write directly into this template 😀

Full text is also included below.

Please submit your agenda items to

Please help us to spread the word, as the MAWS business conference is an important part of serving & interacting with our community, and your service in this regard is enormously appreciated and welcome.
We really do want to represent the entire fellowship of recovering stoners as a close to a group conscience as we can. This process of unity & participation is an important one- so thank you!

Any questions- always happy to help, just reach out to me!

Rachel C
Yours in service,
Rachel C. ###-###-####
MA World Services Trustee, Conferences and Conventions

Guidelines for Conference Motions, Recommendations and Reports

Motion: A proposal for action

Motions are brought to the floor, discussed and voted on by the conference body in General Session. Committees may submit motions that arise out of their committee business. Items that generate great debate or have not been resolved by committees are often brought forward to the conference body. Districts and MA members may also submit motions for consideration by the Conference.

More details about registration are coming

The 2019 Marijuana Anonymous World Service Conference and the deadline is January 17th, 2019.

Personally, I think that the email should include the text of the service manual language on guidelines for writing an agenda item, as well as the link.  Here is the language.

Guidelines for Writing a Conference Agenda Item

Agenda items are submitted to the Conference Agenda Committee for inclusion on the Agenda for the Conference four months prior to the actual Conference. They should adhere to the following format and should provide enough information for the Item to be understood.

Parts of an Agenda Item:

TITLE: A brief title that sums up the intent of the Item.

SUBMITTED BY: This may be an individual (with or without a title, i.e. “Delegate”), agroup, or even anonymous.

BACKGROUND/ORIGIN: A concise explanation of the rationale behind the motion, including such history as is necessary to explain what is proposed to be changed or added. If needed for clarification, citations to previous related Conference motions can be included. Then the proposed result of the motion should be explained.

MOTION: The actual language of the motion, which states that some action should be taken. This should be precise; the desired outcome should be stated by the motion, as in, “Amend the Service Manual, page ___, item ___, from (what it currently states), to read ____, etc.” Or, “Amend the Service Manual, page ___, to add the following language between items ___ and___: (language of new section).” An Agenda Item may contain multiple motions. ALSO NOTE: In order for any Work (defined as any artistic work or composition including, but not limited to, text, graphics, audio and/or video) to be considered for voting as Conference Approved, it must be presented in its entirety to the conference. If further editing of the Work is deemed to be appropriate, the motion to seek Conference Approval shall be either withdrawn or tabled until such time as the edits have been completed and the revised version of the Work becomes available in its entirety.

Sample Agenda Item (For Demonstration Purposes Only):

TITLE: No Cell Phones at Conference General Session Already!

SUBMITTED BY: Mary J., A Member of District 420

BACKGROUND/ORIGIN: The General Session is already tedious enough. Trying to figure out what’s meant by voting on moving the Previous Question of an Amendment to an Amendment of a Motion takes a lot of concentration. When someone’s cell phone goes off, it can break the whole flow of the Conference. Sure, we can ask people to turn them off, or set them on vibrate, but then there is always that temptation to sneak out your phone under the table and send a text. The only thing that’s going to work is forbidding them completely. Also, people always plug their phones in at any outlet they can find in the room, they forget to put them on silent and people using a laptop to take care of legitimate Conference business can’t keep their computers charged.

MOTION: At the General Session of the Conference, ALL cell phones must be turned off and surrendered to the quorum counter posted at the door.

MOTION: Any phones found alone and plugged into outlets around the room shall be confiscated and mailed back to the owner after the Conference if they can provide a complete and accurate description.